Police Records Specialist

Description

Police Records Specialist

Village of Lemont Police Department

Full-Time | Non-Exempt

Salary Range: $53,530 – $80,295 annually, DOQ

Comprehensive Benefits | Career Opportunity

JOIN THE VILLAGE OF LEMONT POLICE DEPARTMENT!

The Village of Lemont Police Department is seeking a highly organized, detail-oriented, and technology-savvy Public Records Specialist to join our team. This position plays an important role in ensuring the Police Department's public records are processed accurately, securely, and in compliance with applicable laws. If you enjoy working with technology, confidential information, and detailed projects—and want to do work that directly supports transparency and public service—this could be the opportunity for you!

WHAT YOU'LL DO

The Public Records Specialist manages and processes a variety of police records and Freedom of Information Act (FOIA) requests, including highly sensitive audio and video materials.

WHY WORK FOR THE VILLAGE OF LEMONT?

The Village of Lemont is committed to providing a professional, collaborative, and positive workplace where employees are valued and have the opportunity to make a difference.

We offer a competitive salary and comprehensive benefits package, including:

• $53,530 – $80,295 annual salary, DOQ
• Medical insurance
• Dental insurance
• Vision insurance
• Basic life insurance
• Illinois Municipal Retirement Fund (IMRF)
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program and initiatives
• Additional employee benefits and programs

MAKE A DIFFERENCE BEHIND THE SCENES

Every day, the Police Department generates records that are important to public safety, transparency, and the community. As a Public Records Specialist, you will play a critical role in ensuring those records are handled accurately, responsibly, and professionally.

If you are looking for a career where technology, public service, attention to detail, and meaningful work come together, we encourage you to apply!

Join the Village of Lemont Police Department and become an important part of the team behind the records that support our community.

Requirements

KEY RESPONSIBILITIES:

• Process and respond to Freedom of Information Act (FOIA) requests in accordance with applicable laws and Department procedures.
• Review raw audio and video footage to identify records responsive to FOIA requests.
• Utilize specialized software to meticulously blur faces, redact identifying information, remove sensitive audio, and protect confidential information.
• Apply appropriate redactions involving juveniles, undercover officers, uninvolved victims, and other protected individuals in accordance with privacy laws and applicable exemptions.
• Review police reports, records, photographs, video, audio, and other documentation for completeness and accuracy.
• Perform detailed quality assurance reviews of redacted digital files before records are released to the public, media, or defense attorneys.
• Maintain accurate, organized, and confidential records.
• Communicate professionally with members of the public, media representatives, attorneys, law enforcement personnel, and Village staff.
• Assist with records management, document retention, and other administrative functions of the Police Department.
• Maintain confidentiality and exercise sound judgment when handling sensitive and potentially graphic or confidential information.
• Perform other related duties and special projects as assigned.

WHAT WE'RE LOOKING FOR

The ideal candidate is detail-oriented, technologically proficient, organized, and comfortable working with confidential and sensitive information.

Qualified candidates should have:

• High school diploma or equivalent.
• Experience in public records, records management, law enforcement, municipal government, legal services, administrative support, or a related field is preferred.
• Strong computer and technology skills and the ability to learn specialized software applications.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to interpret and follow laws, policies, procedures, and confidentiality requirements.
• Ability to manage multiple requests and deadlines while maintaining a high level of accuracy.
• Strong organizational and analytical skills.
• Ability to exercise discretion, sound judgment, and professionalism when handling sensitive information.
• Experience with FOIA, police records, video redaction, or digital evidence management is a plus.

EQUAL OPPORTUNITY EMPLOYER

The Village of Lemont is an Equal Opportunity Employer and considers qualified applicants without regard to legally protected status.

The Village of Lemont reserves the right to modify job duties and requirements based on organizational needs. This posting does not constitute an employment agreement.