About Our Company

We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.

Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.

When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.

Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.

Job Description

Tuesday-Saturday 1:15pm-10pm

The EHS Administrative Coordinator is responsible for:

●            Ensuring all administrative tasks and requests are addressed in a timely manner

●            Supporting the Employee Health Services and DOH Reporting Team

Duties and Responsibilities:

The primary duties and responsibilities of the Administrative Assistant are:

• Examine and process employment records to evaluate clearance statuses
• Process, verify, and maintain employee related documentation
• Report site and provider errors and inform appropriate staff on the correct EHS protocols to follow
• Follow-up with employees and management regarding pending clearance items and clearance statuses
• Follow-up with employees and management regarding employee return to work guidelines
• Followup with Employee Incidents  
• Send reminders for annual fit test and annual tuberculosis health screenings
• Facilitate the clearance process by following up on charts and labs
• Attach labs and update patients with results
• Assist with phone calls
• If needed: Report DOH Reportable cases to DOH  
• If needed: Answer follow-up questions from DOH in regards to patient labs and visits 
• If needed: Follow-up with providers and site management on treatment/documentation errors  
• If needed: Coordinate follow-ups between Aftercare and patients to ensure need for correct treatment is relayed 
• If needed: Maintain records of DOH reports/contact lists 
• If needed: Review and add verified DOH Personnel to our DOH Contact list 
• Respond to email requests in a timely manner 
• Maintain DOH Reporting databases 
• Perform other duties as required and assigned by management 

Qualifications

A candidate’s qualifications will include:

●            A CityMD PCR for at least 6 months a plus

●            Ability to work independently

●            Exceptional patient / customer service skills

●            Happy and positive thinking, able to project this attitude around others

●            Must exhibit passion for outstanding results and compassion for those we work with and serve

●            Ability to successfully multitask

●            Time management skills

●            High attention to detail

●            Ability to work in a fast-paced / ever-changing environment

●            Strong computer skills (knowledge and proficiency of Microsoft Suite)

●            Able to troubleshoot when necessary

This is an non-exempt position. The base compensation range for this role is $17.00 - $20.00.  At VillageMD, compensation is based on several factors including but not limited to education, work experience, certifications, location, etc.  The selected candidate will be eligible for a valuable company benefits plan, including health insurance, dental insurance, life insurance, and access to a 401k plan

About Our Commitment

Total Rewards at VillageMD

Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families.  Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.

Equal Opportunity Employer

Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.

Safety Disclaimer

Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.