Job Description

JOB SUMMARY: The Residence Life & Housing Office Assistant serves as the primary point of contact for visitors to the Campus Life office and provides administrative support for Residence Life & Housing and Living-Learning & New Student Programs. This role supports day-to-day office operations, assists with planning and executing programs and events, and helps maintain a welcoming, inclusive environment for students, faculty, staff, and visitors.

SPECIFIC DUTIES:  

• Serve as front-desk ambassador: greet visitors, answer questions, and direct guests to appropriate campus resources.
• Manage incoming communications: answer phone calls, take and return messages, and respond to general email inquiries.
• Provide administrative support: photocopying, scanning, filing, data entry, managing supply inventory, and maintaining office organization.
• Assist with events and programs: support planning, marketing, setup, execution, and breakdown of campus life events and student programs.
• Run campus errands and perform general office tasks as needed (e.g., mail distribution, campus deliveries).
• Maintain sign-out logs, reservation calendars, and basic tracking spreadsheets as directed.
• Contribute to a welcoming, inclusive environment in all interactions and communications; work respectfully and collaboratively with people from diverse backgrounds.

QUALIFICATIONS:

• Strong verbal and written communication skills and a professional demeanor.
• Basic computer proficiency (Microsoft Office: Word, Excel, Outlook; familiarity with Google Workspace preferred).
• Dependable, punctual, and able to work independently with limited supervision.
• Ability to maintain confidentiality and exercise sound judgment.

Pay Grade: SP Student 1, starting rate $13.75

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.