Administrative Assistant

American Pool specializes in commercial pool management, staffing, maintenance, and repair & renovation, with a focus on safety across the East Coast and select Southwest markets.

We are looking for a dependable, organized, and friendly Administrative Assistant to join our team in our Ft. Lauderdale, FL office. This is an important position for someone who enjoys staying busy, helping others, and keeping an office organized and running smoothly.

The ideal candidate is a self-starter with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks throughout the day. You will work closely with management, employees, customers, and vendors, helping with the day-to-day administrative needs of the company.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and friendly manner
• Provide administrative support to management and staff
• Enter and maintain data accurately
• Prepare emails, correspondence, forms, reports, and other documents
• Maintain organized electronic and paper filing systems
• Assist with scheduling, meetings, and day-to-day office needs
• Maintain customer and vendor contact information
• Prepare and track reports and paperwork
• Order office supplies and assist with vendor communications
• Process and reconcile expense reports
• Assist customers and vendors with questions and requests
• Help maintain office policies and procedures
• Perform general administrative and clerical duties as needed
• Work as part of a team to ensure the office operates efficiently

Qualifications

• Previous administrative or office experience preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Excellent attention to detail
• Ability to multitask and prioritize responsibilities
• Comfortable working independently and as part of a team
• Proficient with Microsoft Office, including Word and Excel
• Comfortable learning new computer programs and office systems
• Professional, dependable, and positive attitude
• High school diploma or equivalent required
• Customer service experience preferred
• Spanish is a plus, but not required

What We're Looking For

We are looking for someone who takes pride in their work, is reliable and professional, and enjoys being the person others can count on. If you are organized, personable, detail-oriented, and enjoy keeping things on track, we would love to hear from you.

Benefits

By joining the American Pool team you will be part of a thriving culture grounded in Safety, Excellence, Passion, Boldness, and Partnership. We foster a fun, friendly, and professional environment dedicated to inspiring and creating happier, healthier moments each day. Additional benefits include:

• Growth & development opportunities
• Paid Time Off including paid vacation days, sick days, floating holidays, and company holidays
• Comprehensive health benefits package including access to medical, vision and dental coverage
• Employee Assistance Program
• Ancillary benefits including short-term and long-term disability insurance, life insurance, critical illness, and accident insurance
• 401(k) benefits with a company match and access to financial wellness educational materials & resources

Location: Ft. Lauderdale, FL

Schedule: Monday–Friday, Full-Time

Work Location: In Office