Unit Coordinator

Position: Unit Coordinator

Department: Med Surg

Schedule: 32 Hours, Days

Position Summary:

• Provide technical assistance to the nursing staff and perform a variety of computer, clerical, scheduling, and supply functions necessary for the operation of the department.

• Receives and greets visitors, patients, and staff. Responds to questions appropriately, referring items in question to authorized staff.

• Answers and makes telephone calls promptly and in a courteous manner, which could include physician consults, other departments for assistance, and informing physicians of admissions. Maintains positive communications with other departments.

• Assists the staff by running errands, delivering specimens and paperwork, and checking mail.

• Keeps nurses informed of incoming reports, new orders, and other messages.

• Demonstrates awareness of patient’s rights to privacy and confidentiality.

• Transcribes physician and nursing orders in an accurate, neat, and timely manner.

• Assembles, labels, and organizes the medical record for patient admissions.

• Secures records from previous admission as needed.

• Accurately enters orders into Epic.

• Faxes medication orders to pharmacy. Notes dangerous abbreviations and contacts physicians for nurses to get clarification. Notes time called in margin of physician order sheet.

• Prepares chart for discharge and assures chart is complete. Compiles all discharge paper work.

• Enters discharges into computer.

• Notifies administrative manager of unit activities such as, change in patients conditions.

• Accurately files test results in a timely manner.

• Copies documents as requested for unit personnel.

• Increases knowledge and use of hospital computer system as new programs are developed.

• Maintains and orders clerical supplies for the unit as directed by nurse manager.

• Reports broken equipment enters work orders into Epic and calls outside vendors regarding special equipment.

• Reports to and begins work promptly.

• Gives adequate notice of absenteeism or tardiness.

• Appearance is professional in accordance with the dress code.

• Asks appropriate questions within job description, if an unfamiliar circumstance

• Performs work of equal skills, effort, and responsibility as directed.

• Performs other duties as assigned

Requirements: 

• Education:  High School Diploma, GED or equivalent

• Experience: Minimum one-year working of clerical experience

• Knowledge & Skills: Ability to communicate effectively verbally and in writing. Computer skills required. Knowledge of medical terminology required. Working in an outpatient setting is preferred.