Manager Surgery Business Operations and Support Services - Surgery Administration - FT - Day

Position Status:

Full time

Shift:

First Shift (Days - Less than 12 hours per shift) (United States of America)

Hours per week:

40

Job Information
Exemption Status: Exempt

A Brief Overview
This position is responsible for the ongoing review, analysis, and management of business operations within the Surgical Division. The incumbent will work collaboratively with the Administrative Director of Surgical Services and System Director of Supply Chain to ensure consistent accessibility and acceptable pricing of surgical supplies. They will be responsible for interfacing with surgeons to provide cost data by case for each surgeon to identify opportunities to mitigate cost. They will directly or indirectly supervise Business Office personnel, Surgical Inventory Consignment & Implant Coordinators. The scope of this position includes the following operational areas: Main campus (Topeka) surgical departments, Single Day Surgery, ExcellENT, Pain Management, and surgical clinics. They will be available to the Flint Hills campus to provide support for business functions and operational guidance as necessary.

Education Qualifications

• Bachelor's Degree Bachelor’s degree in business management, finance, accounting, or healthcare related field. Required
• Master's Degree Bachelor’s degree in business management, finance, accounting, or healthcare related field. Preferred

Experience Qualifications

• 2 years Healthcare leadership involving business operations. Preferred

Skills and Abilities

• Microsoft Office, performance improvement, quality management, and standards compliance (Required proficiency)

What you will do

• Determine impact of surgical case cost vs. reimbursement for all requests for new supplies and equipment. Report findings to the Administrative Director of Surgical Services and System Director of Supply Chain.
• Oversight of financial viability analysis to include making recommendations with regard to new business development through the preparation of business plans and pro formas as necessary.
• Work with the System Director of Supply Chain to gain consensus for changes in supplies/equipment that may impact patient care and apprise Administrative Directors and Directors of any issues/concerns.
• Responsible for sound fiscal management to include allocating resources, coordinating expenditures for equipment and supplies.
• Coordinates the creation of and management of department and capital budgets in collaboration with the Administrative Director and Directors of Surgical Services and Surgical Clinics.
• Directs oversight of Surgery Business functions to include daily operations and direct and indirect completion of annual performance evaluations for team members within these reporting structures.
• Directs oversight and approval surgical chargemaster.
• Prepares and maintains dashboards, scorecards, and other statistical reports for the Surgical Division.
• Reconciles budget reports against known usage data to determine causes of variances in surgical volumes and supply cost and reports on metrics by key service lines (ortho, neuro, general, etc).
• Coordinates timing and workflows in collaboration with Supply Chain to minimize rush orders and freight cost.
• Oversees consignment agreements and ensures terms of agreements are met regarding inventory management.
• Directs oversight of policy, procedure, and production level compliance in the areas of decontamination, packaging, and sterilization of instruments, equipment, and supplies.
• Collects, reviews, and analyses surveillance data related to productivity, quality assurance, and product loss within the Surgical Division.
• Assesses educational and training needs, and develops necessary action plans to correct deficiencies for team members within the reporting structure of this position.
• Coordinates with Surgical Division Managers and Directors to maximize efficiency and throughput specific to instrumentation needs.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• Hybrid

Scope

• Has Supervisory Responsibility
• 
  
• Has Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Ladders): Occasionally 1-3 Hours
• Climbing (Stairs): Occasionally 1-3 Hours
• Crawling: Occasionally 1-3 Hours
• Crouching: Occasionally 1-3 Hours
• Eye/Hand/Foot Coordination: Rarely less than 1 hour
• Feeling: Rarely less than 1 hour
• Grasping (Fine Motor): Occasionally 1-3 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Occasionally 1-3 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Occasionally 1-3 Hours
• Lifting: Occasionally 1-3 Hours up to 10 lbs
• Operate Foot Controls: Rarely less than 1 hour
• Pulling: Occasionally 1-3 Hours up to 10 lbs
• Pushing: Occasionally 1-3 Hours up to 10 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 10 lbs
• Reaching (Overhead): Occasionally 1-3 Hours up to 10 lbs
• Repetitive Motions: Occasionally 1-3 Hours
• Sitting: Frequently 3-5 Hours
• Standing: Occasionally 1-3 Hours
• Stooping: Occasionally 1-3 Hours
• Talking: Frequently 3-5 Hours
• Walking: Frequently 3-5 Hours

Working Conditions

• Burn: Occasionally 1-3 Hours
• Chemical: Occasionally 1-3 Hours
• Dusts: Occasionally 1-3 Hours
• Electrical: Rarely less than 1 hour
• Explosive: Rarely less than 1 hour
• Extreme Temperatures: Rarely less than 1 hour
• Infectious Diseases: Occasionally 1-3 Hours
• Mechanical: Occasionally 1-3 Hours
• Needle Stick: Rarely less than 1 hour
• Noise/Sounds: Rarely less than 1 hour
• Other Atmospheric Conditions: Rarely less than 1 hour
• Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour
• Radiant Energy: Rarely less than 1 hour
• Risk of Exposure to Blood and Body Fluids: Occasionally 1-3 Hours
• Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour
• Hazards (other): Rarely less than 1 hour
• Vibration: Rarely less than 1 hour
• Wet and/or Humid: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.