Executive Assistant

Executive Assistant                                     

Location: Kuala Lumpur, Malaysia

Contract: Permanent

Office/Hybrid: On-Site

Hours: Full time

Job Profile: Executive Assistant

Salary/annum: Up to RM75,000

Description of role:

TWI is looking for an experienced and highly organised Executive Assistant to provide confidential, high level administrative and coordination support to the Group Regional Manager. This is a key role supporting effective regional operations, ensuring business continuity during periods of travel and working closely with senior stakeholders across departments including Welding, Welding Inspection, Underwater, NDT, Diploma activities, EAL, Facilities Management, Finance, PAC, Quality and IT.

The successful candidate will be proactive, dependable and able to manage a varied workload with discretion, professionalism and strong attention to detail. You will play an important role in coordinating meetings, travel, reporting activity, senior visits and cross department initiatives, while helping to ensure that actions and priorities are followed through effectively.

Key responsibilities

• Manage the Group Regional Manager’s calendar, email, correspondence and shared folders, including coordinating internal and external meetings and follow up actions.

• Coordinate regional and international travel arrangements, including meeting schedules, flights, hotels, itineraries and briefing packs.

• Support the monthly management meeting process, including agenda preparation, presentation packs, minutes and action tracking.

• Coordinate weekly activity reports, dashboard reports and other management reporting, ensuring accurate and timely input from department heads.

• Track cross department initiatives and support meetings, events and reporting requirements.

• Plan VIP visits and major events at TWI facilities, including internal briefings and liaison with visitors and external parties.

• Assist with expense claims and other administrative duties required by the Group Regional Manager.

• Handle confidential information with discretion and provide continuity of support when the Group Regional Manager is travelling or unavailable.

About you

We are looking for someone with strong coordination, organisation and interpersonal skills, who can manage competing priorities and work effectively to deadlines. You will have excellent written communication and report writing skills, together with strong proficiency in Microsoft Excel, Word and PowerPoint.

You will be proactive and able to anticipate requirements, think ahead and plan accordingly. A high level of accuracy, integrity and discretion is essential, as is the ability to adapt to changing priorities and work flexibly when required.

Essential requirements

• Diploma or degree in Business Administration, Finance or an equivalent relevant qualification.

• At least five years of relevant experience as an Executive Assistant supporting senior or C Suite level stakeholders.

• Strong coordination, multi-tasking and interpersonal skills.

• Excellent written communication and report writing skills.

• Excellent proficiency in Microsoft Excel, Word and PowerPoint.

• Ability to work to tight deadlines and work flexibly beyond office hours when required.

• Fluent English and Bahasa Malaysia communication skills, both written and verbal.

• A dependable and trustworthy approach, with a high level of integrity and discretion.

For further details, please follow the Job Description link below:

https://www.twi-global.com/pdfs/careers/JR100911-Job-Description-Executive-Assistant.pdf

About us:

TWI Ltd is a world expert in engineering, materials and joining technologies with significant property assets. We provide industry with advice and know-how in design, fabrication, failure analysis and prevention.

We offer opportunities to collaborate with inspiring and expert teams and a supportive environment in which you are actively encouraged to share your ideas and continually develop your own skills and knowledge.

If you are looking to join an organisation that is fuelled by innovation, teamwork, and openness, this role could be for you.

Diversity statement:

TWI Ltd is committed to treating all employees fairly and to being an inclusive employer. Our aim is to create a work environment where our employees can reach their full potential.  We put Equality, Diversity and Inclusion at the heart of our people practices to attract, develop and retain the best talent.

Inclusion:

We recognise that it’s the differences of our people that gives us our competitive edge and enables us to maintain our world leading reputation. This is why we are committed to ensuring there is diversity across every level of our organisation; representative of the Members and societies we serve. We have made Inclusion our number one corporate value to demonstrate our commitment to ensure it is at the core of everything we do at TWI.

Disability Confident Scheme:

We are pleased to confirm that we have achieved the first stage accreditation, which means we are a ‘Disability Confident Employer’. This is a government-supported scheme that supports organisations like TWI to make the most of the talents that people with disability can bring to our workplace.  The scheme helps us recruit and retain great people; draw from the widest possible pool of talent; secure high-quality employees who are skilled, loyal and hardworking; and improve employee morale and commitment by demonstrating that we treat all of our people fairly.

If you require any additional support during your application, interview or any other aspect of our recruitment process please reach out to [email protected]

Artificial Intelligence:

At TWI, we want you to know that your application is in good hands. We do not use AI tools or automated systems to review or sift through applications. Instead, every application is personally reviewed by the hiring manager. We believe in being open and transparent with our candidates, and we’re committed to giving your application the attention it deserves.

TWI Values:

Our six values provide a point of reference for the way we expect our people to operate and behave.

• Inclusion: Valuing the contribution from every individual, creating value for our customers
• Teamwork: Building effective working relationships, we accomplish more together
• Adaptability: Engaging positively with change to meet the needs of the business
• Taking Responsibility: Achieving our objectives and personal development
• Innovation & Expertise: Championing new ideas and sharing knowledge to solve industry problems
• Customer Focus: Building trusting relationships with our customers