Secretary to the Police Chief (Closed/Promotional)

This is a Closed/Promotional recruitment.  To be considered, you must be currently employed with the City of Cypress as a Full-Time employee.

The Police Department is recruiting for the position of Secretary to the Chief of Police. This is an exciting opportunity open exclusively to current, full-time employees. If you posses strong administrative skills, and are motivated and committed to operational excellence, we encourage you to apply!

• Perform a variety of routine tasks including accurate typing, proofreading, spelling, grammar, filing, editing, and operation of word processing and other automated systems.
• Compose routine correspondence not requiring the personal attention of supervisory personnel.
  
• Provides customer service to internal and external customers, including the  Police Management, Police employees and other City departments.
• Develops, maintains and updates departmental electronic and paper records, files, and databases.
• Participate and assist in the administration of a department through the handling of routine personnel/timecard, budget, purchasing duties, and preparation of comprehensive reports as assigned. 
• Recommend organization or procedural changes affecting clerical support activities.
• Initiate and maintain a variety of files and recordkeeping systems as related to department operations.
• Maintain manuals and update resource materials. 
• Schedule appointments and arrange travel, conferences, and meetings for assigned staff; supervise, train, and evaluate subordinates as assigned.
• Perform other related duties as assigned.

Knowledge of: 

• Modern office methods, procedures and techniques. 
• Correct English usage, spelling, grammar, and punctuation. 
• Effective public relations skills. 
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Procedures and basic functions and organization of municipal government. 
• Basic principles of supervision and training. 

Ability to: 

• Communicate clearly and concisely, both orally and in writing. 
• Type accurately at a speed of 60 words per minute. 
• Efficiently operate a variety of office equipment, including a personal computer using Windows-based software. 
• Understand and follow both oral and written instructions. 
• Apply accurate English usage, spelling, grammar, and punctuation to written materials. 
• Proofread typed materials.
• Establish and maintain cooperative and effective work relationships with those contacted in the performance of duties. 
• Compose and prepare routine correspondence independently. 
• Learn and understand the organization of the City and department operation goals and objectives, including related outside public and private agencies as necessary to assume assigned responsibilities.
• Learn, understand, interpret and apply department policies, procedures, organization and operating details. 
• Plan, organize, and schedule priorities. 
• Exercise appropriate judgment, initiative, tact, courtesy and discretion in dealing with confidential and/or sensitive matters. 
• Work independently with minimal supervision.
• Analyze situations carefully and adopt effective courses of action. 

Experience and Education: 
Four years of increasingly responsible secretarial/administrative support experience, including experience in a lead position and a high school diploma or G.E.D.