Legal Secretary (Litigation Department)

Role – Legal Secretary (Litigation Department)

Salary – tbc on application

Benefits – The Blackstone benefit scheme including the employee bonus scheme

 

About Us and the role:

Our employees at Blackstone solicitors are individuals driven by wanting to make a difference for our clients, our employees, and our community. We employ individuals who share and display our values: –

• Communication
• Tenacity
• Transparency
• Passionate
• Excellence

The role of secretary will be pivotal in supporting the all the departments within the organisation with dictation, filing and general secretarial duties and on occasion cover reception when required.

You will support the Office Manager in the day-to-day coordination of secretarial support to the departments.

You will report directly into the Office Manager with a responsibility to keep the secretarial support operating efficiently and effectively.

We applaud initiative and look for our employees to get involved in how we get better in doing everything we do and continuously improve and grow both as a team and as an individual.

Key Responsibilities:

Support to each department within the organisation

• Type solicitors’ audio files and written notes. Evolve the process to reduce dependency on dictation.
• Take organisational calls and provide cover to reception when required.
• Assist the organisation with day to day running and operational requirements.
• Open new files for departments using the file opening form. Ensure the process is documented.
• Ensure receive clear instructions in relation to tasks.

Office management support

Requirements:

• You have 2 years plus experience in a law firm in a legal secretary or legal assistant role.
• You are a clear communicator and have the experience to answer client calls, listen and understand their needs and give clarity of the action that you will take, and they can expect.
• You are a collaborator and have operated within a legal team for more than 2 years.
• You are able to translate dictation into typed documents.
• You like to be highly organised, you like processes and you like to pay attention to the detail.
• You will have a communication style that is clear, persuasive, engaging, and directive.
• You will be able to demonstrate a professional approach to requests.
• You have a happy, positive, and calm demeanour and can make people feel at ease.
• You will be tenacious and determined. You will follow up on every team action.
• You have experience with MS Office and have computer literacy skills. You will have experience of a case management platforms.

Key Values for Success:

• Persuasiveness: The ability to influence and convince staff members to follow key business processes.
• Empathy: A keen understanding of clients’ and the solicitors pain points, allowing you to contribute to ongoing improvement activities.
• Tenacity: In the face of day-to-day challenges where progress or solutions might be slow or not apparent, you will have the strength of determination to keep aiming for a solution and move past setbacks.
• Excellence: The changing requirements of our solicitor teams will require you to be able to adapt your approach to find ways to reach the outcomes the business requires.
• The Blackstone employee benefits scheme:

Health and Wellbeing benefits

• Employee bonus scheme providing up to an additional 10% of your salary annually (T&Cs apply)
• A healthcare package which provides 24/7 access to a GP, £100 towards Dental treatment, £100 towards glasses and £250 towards physio per annum.
• Annual eye tests.
• Annual hearing tests.
• Death in service – An insurance policy that pays four times your salary to next of kin or anyone else you choose.
• Company Pension Pet insurance – cats and dogs (no horses and subject to conditions)
• Counselling service.
• Massages in the office once a month (15 mins per person).
• Pure Gym membership.
• 5 days sick leave (maximum two occasions per year).
• Annual flu jab.
• Birthday off work.

Social benefits

• Netflix
• Spotify
• Amazon Prime
• Apple news +. This gives you online access to a complete range of newspapers and magazines.
• Free conveyancing.