Project Coordinator

Job Purpose

Under the supervision of a Senior Project Manager, the Project Coordinator is a key member of a Project Management team, working closely with Technical Services and Linguists. The Project Coordinator is responsible for day-to-day project activities based on predefined production requirements and communicated project scope. Tasks may include but are not limited to: project set up, scheduling, quote preparation, project file organization, placing tasks with linguists, Quality Assurance, and on-time client communication/delivery.The Project Coordinator will actively participate in internal team meetings to discuss open and emerging business issues for assigned projects and make recommendations for improvements.

 

Job Overview

Key Responsibilities

• Support team with regards to client requirements, needs and requests such as asset management, reporting, and meetings.
• Engage in standard quote preparation.
• Launch and coordinate standard projects which includes functions such as scheduling, resource allocation, and work assignments.
• Perform administrative duties which include project closures, Translation Memory updates and folder structure maintenance.
• Keep project schedules on track and ensure on-time delivery.
• Ensure projects are completed within budget.
• Create and send POs to external resources.
• Ensure project resources have the necessary tools and information to accomplish tasks.
• Alert resources of schedule or scope changes.
• Support project team members as necessary to perform and complete daily project tasks.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective completion and shipment of projects.

Skills & Experience

• Minimum one year of hands-on experience coordinating projects within the localization or translation industry.
• Demonstrated successful customer service experience, generally a minimum of one year Computing skills.
• Preferable experience with TRADOS or other translation management tools (CAT, or Computer Aided Translation tools).
• Strong organizational skills in a fast-paced, deadline-driven environment.
• Ability to prioritize and coordinate and maintain composure under pressure.
• Quality focus and detail oriented.
• Fluent communication skills of written and verbal English.
• Ability to report work orally and in writing as required.
• Ability to understand, apply and use personal computers and software applications (e.g. Microsoft Word, Excel, PowerPoint, Adobe Acrobat, CAT Tools, Office 365/Teams, CRM or other production software).
• Ability to resolve customer service and production issues in a professional and efficient manner.
• Four-year college degree or equivalent in Business, English, Foreign Language, Social or Applied Sciences, or other related field.