Cross-System Prevention Coordinator (Management Analyst III)

Are you passionate about strengthening community well-being through data-driven strategies? Do you thrive on collaboration where you can influence system-level approaches to health and human services? Cross-System Prevention seeks a team member who is detail-oriented, analytical, and system focused to support planning, performance monitoring, and administration of prevention-oriented human service initiatives.

This role supports county efforts to improve service delivery and enhance outcomes for diverse and vulnerable populations by supporting the Consolidated Community Funding Pool (CCFP), opioid settlement fund initiatives, and other cross-system prevention focused initiatives.

What you will do in this role:
Under the direction of the Prevention Manager, the Management Analyst III (Cross-System Prevention Coordinator) provides operational support in planning, program performance monitoring, financial review and cross-system coordination for county-funded human services programs. Key work includes evaluating provider performance, ensuring contractual compliance, and strengthening program accountability through data analysis, site visits and reporting.

You will play a central role in:
• Leading performance monitoring through site visits, quarterly reviews, demographic and financial report analysis, and continuous quality improvement guidance for the overall initiative.
• Managing fiscal oversight by reviewing expenditure documentation, monitoring utilization, and coordinating with finance and procurement teams.
• Conducting program and outcome analyses to identify trends, assess service quality, and support strategic planning.
• Coordinating multi-agency processes for program design, performance indicators, timelines and implementation plans.
• Building cross-department and cross-community collaborations that advance Evidence-Based prevention-focused system strategies.
• Successful performance requires initiative, analytical strength, strong communication skills and the ability to work independently while coordinating across complex systems.

Note: The assigned functional areas of the position include data analysis, fiscal administration, and program evaluation.
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
Independently designs, develops, and coordinates ongoing department programs and special projects;
Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
Provides guidance, recommendations, and advice to departmental managers;
Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list).
Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Ability to identify possible solutions for solving business problems;
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
Ability to make oral presentations to department management, other departments, or the public;
Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to supervise and train staff;
Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience within the functional area.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and credit check to the satisfaction of the employer.

 PREFERRED QUALIFICATIONS: 

• Master’s degree in public health, public administration; or a combination of relevant education and substantial professional experience in human services programming and evaluation.
• Knowledge of human service systems, prevention-focused program models, and Evidence-Based community strategies.
• Experience conducting program performance monitoring including compliance review, data validation and provider technical assistance.
• Experience reviewing and analyzing financial documents for accuracy, compliance and alignment with program goals.
• Experience coordinating program efforts with other agencies, community-based organizations and the public.
• Experience conducting program monitoring activities (e.g., site visits, quarterly performance reviews, compliance assessments).
• Strong skills in data reporting systems, dashboards, or program reporting portals.
• Experience developing or refining scopes of work, performance measures, or accountability frameworks for contracted services providers.
• Excellent oral, written, and presentation communication skills; ability to translate complex data into accessible insights.
• Ability to work collaboratively across agencies, organizations, and independently manage multiple projects simultaneously.
• Proficiency using Microsoft Office application such as Word, Excel, Outlook, Teams.

PHYSICAL REQUIREMENTS: 
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE: 
Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. 

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. 

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [email protected] EEO/AA/TTY.

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