Research Advancement Administrator Senior

Job Profile:

Research Administration Specialist 3

Job Family:

Research Administration

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing intermediate to complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

The School for Engineering of Matter, Transport, and Energy (SEMTE) at Arizona State University is seeking a Research Advancement Administrator, Sr (RAA, Sr) to join our high-performing Pre-Award team. This role is an opportunity to make a direct impact on groundbreaking research by managing complex proposal submissions, guiding faculty through sponsor requirements, and mentoring Research Advancement Administrators (RAAs).

SEMTE, part of the Ira A. Fulton Schools of Engineering, is a hub of innovation and impact. Our Research Advancement team is known for excellence, collaboration, and leadership development. By joining us, you will play a pivotal role in enabling faculty to advance research that addresses urgent global challenges in sustainability, climate, and infrastructure.

Knowledge, Skills and Abilities

Skills in complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects, Organization, Strong problem-solving/Critical thinking, Autonomy, Time management, and Strong customer service skills.

Salary Range: $55,000 - $66,000 per year, D.O.E.

Essential Duties

Proposal Submission Management

• Lead complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects.
• Interpret and apply sponsor guidelines to ensure compliance with institutional, state, and federal requirements.
• Develop budgets and justifications, coordinate with sub-recipients, and prepare sponsor-ready applications in collaboration with the Office for Research and Sponsored Projects Administration (ORSPA).
• Manage timelines, checklists, and deliverables to ensure accurate and timely submissions
• Performing funding searches to help identify opportunities
• Preparing sponsor budgets, budget forms or creating acceptable budget formats; including cost sharing budgets and associated internal approval calculations
• Completing sponsor required forms and review for compliance
• Assisting with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications

Leadership

• Serve as a senior-level resource for faculty and research staff.
• Support large-scale, strategic proposal opportunities requiring cross-unit collaboration.
• Partner with sponsors to navigate nonstandard requirements and resolve complex issues.
• Identify and implement process improvements that strengthen research advancement operations.
• Personnel Management
• Guide and train Research Advancement Administrators (RAAs) on proposal development, compliance, and sponsor requirements.
• Share knowledge and best practices across the Research Advancement team to build capacity and consistency.
• Provide guidance on workload prioritization and efficient proposal management strategies.

Communication

• Build strong, service-oriented relationships with faculty, staff, and collaborators.
• Anticipate stakeholders’ needs and provide clear, proactive guidance.
• Foster a culture of collaboration, problem-solving, and professionalism across the research community.

 Desired Qualifications

• Demonstrated success managing complex proposals (multi-institution, cost-share, and high-value opportunities).
• Experience training research administration staff.
• Strong problem-solving, critical thinking, and time management skills.
• Proficiency with Microsoft Office Suite, Workday, Research.gov, Grants.gov, NIH eRA Commons, and other sponsor systems.
• Excellent interpersonal and communication skills with a focus on customer service.
• Certified Research Administrator (CRA) certification is a plus.
• Demonstrated knowledge of policies, procedures and requirements of all applicable regulations governing research administration (UG)
• Demonstrated knowledge of research advancement in academia.

Working Environment

• Activities are primarily performed in a regular, climate controlled office setting subject to extended period of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
  

 

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

 

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.

 

We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

 

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:

• Cultivate excellence. 
• Deliver innovation that matters. 
• Encourage bold thinking. 
• Foster a community of learning and collaboration. 
• Build a foundation for all to be successful.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.