- Salary
- C$55k – C$65k
- Location
- Toronto, ON
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Source
- PCRecruiter
Description
Harbinger has partnered with a large ICI General Contractor located in Cambridge. We are searching for individuals who are deeply passionate about the construction industry. Their company is comprised of a young, dynamic team of professionals who are dedicated to delivering nothing short of excellence in every aspect of our work. The Project Administrator is responsible for all financial-related duties on various projects, including
generating POs, processing invoices, generating client billings, managing subcontracts including change orders, reconciliations and other duties as required.
Role is in office, in Cambridge.
RESPONSIBILITIES
Create and process subcontracts, purchase orders and change orders in the system
Ensure subcontractor invoicing complies with CSL and project requirements
Process AP and AR invoices and payments in compliance with financial policies and procedures
Review costs codes to ensure the costs have been entered correctly in the project budget
Prepare and maintain reconciliations of project financials on monthly basis
Guide the submission, storage and compliance of subcontractor project start-up documentation
(insurance, bonding, internal checklists)
Maintain project documentation, records, and reports organized
Input and maintain project contact lists – subcontractors, clients and consultants
Record and distribute meeting minutes – internal (CSL) and external (subcontractor and client)
Assist with month-end closing, AP backup, payroll backup as needed
Review project costs weekly/monthly to determine that appropriate costs have been entered and coded
correctly
Review budgets with project manager to determine identify any overruns or issues with costs (committed vs
uncommitted)
Close out jobs upon project completion
Communicate with CSL Project Managers and Coordinators to prioritize administrative tasks as needed
Ad-hoc duties as required
KNOWLEDGE/SKILLS/ABILITIES
Excellent communication abilities with a variety of stakeholders
Ability to multi-task, prioritize and work efficiently
High organizational and problem-solving skills
Proficiency in ERP systems, in particular Sage 300 and Procore
Entry level financial analysis and reconciliation
High degree of accuracy and attention to detail
Knowledge of or willingness to learn construction budgeting and costing an asset
Ability to work independently and as part of a team
EDUCATION AND EXPERIENCE
Minimum 1-2 years working in a construction-related administrative role
Diploma or degree in business administration preferred
Basic understanding of the principles of finance, bookkeeping and accounting
Construction knowledge an asset
Contact Harbinger Network:
Harbinger Network Inc. is a Canadian-based firm that serves companies across Canada, a diverse Network of Recruiters, and expertise in over 10 major disciplines. Our mission is to build meaningful careers for Professionals and develop powerhouse teams for all Businesses across Canada. To apply for the position of Project Administrator confidence, please submit your resume to:
Amy Schell, Client Development
Contact phone number: 905-257-9691 Ext 114
Contact email address: [email protected]
To learn more about Harbinger Network visit www.harbingernetwork.ca or contact us at 905-257-9691. #HNiJobs
Disclosure:
This posting represents an active and genuine vacancy with one of Harbinger Network’s clients and is not for speculative or pipeline recruitment. Harbinger Network and/or our Clients may use AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace the Hiring Manager’s judgement or decision-making in the hiring process.
generating POs, processing invoices, generating client billings, managing subcontracts including change orders, reconciliations and other duties as required.
Role is in office, in Cambridge.
RESPONSIBILITIES
Create and process subcontracts, purchase orders and change orders in the system
Ensure subcontractor invoicing complies with CSL and project requirements
Process AP and AR invoices and payments in compliance with financial policies and procedures
Review costs codes to ensure the costs have been entered correctly in the project budget
Prepare and maintain reconciliations of project financials on monthly basis
Guide the submission, storage and compliance of subcontractor project start-up documentation
(insurance, bonding, internal checklists)
Maintain project documentation, records, and reports organized
Input and maintain project contact lists – subcontractors, clients and consultants
Record and distribute meeting minutes – internal (CSL) and external (subcontractor and client)
Assist with month-end closing, AP backup, payroll backup as needed
Review project costs weekly/monthly to determine that appropriate costs have been entered and coded
correctly
Review budgets with project manager to determine identify any overruns or issues with costs (committed vs
uncommitted)
Close out jobs upon project completion
Communicate with CSL Project Managers and Coordinators to prioritize administrative tasks as needed
Ad-hoc duties as required
KNOWLEDGE/SKILLS/ABILITIES
Excellent communication abilities with a variety of stakeholders
Ability to multi-task, prioritize and work efficiently
High organizational and problem-solving skills
Proficiency in ERP systems, in particular Sage 300 and Procore
Entry level financial analysis and reconciliation
High degree of accuracy and attention to detail
Knowledge of or willingness to learn construction budgeting and costing an asset
Ability to work independently and as part of a team
EDUCATION AND EXPERIENCE
Minimum 1-2 years working in a construction-related administrative role
Diploma or degree in business administration preferred
Basic understanding of the principles of finance, bookkeeping and accounting
Construction knowledge an asset
Contact Harbinger Network:
Harbinger Network Inc. is a Canadian-based firm that serves companies across Canada, a diverse Network of Recruiters, and expertise in over 10 major disciplines. Our mission is to build meaningful careers for Professionals and develop powerhouse teams for all Businesses across Canada. To apply for the position of Project Administrator confidence, please submit your resume to:
Amy Schell, Client Development
Contact phone number: 905-257-9691 Ext 114
Contact email address: [email protected]
To learn more about Harbinger Network visit www.harbingernetwork.ca or contact us at 905-257-9691. #HNiJobs
Disclosure:
This posting represents an active and genuine vacancy with one of Harbinger Network’s clients and is not for speculative or pipeline recruitment. Harbinger Network and/or our Clients may use AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace the Hiring Manager’s judgement or decision-making in the hiring process.
Skills
ComplianceERP