WVV ADP Sponsorship Facilitator

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Sponsorship Management and Coordination (20%):

• • Child Sponsorship Essentials:
  • undefined
  • Child, Family, and Community Experience:
  • undefined
  • Sponsorship Operations Implementation:
    Provide specialized support to ensure effective, efficient, and compliant implementation of Sponsorship Operations within the AP, contributing to timely delivery of activities within approved scope, timeline, and budget, in line with Sponsorship Standards.
  • Integration and Planning:
    Support the ADP Manager and ADP team to integrate Child Sponsorship into ADP planning and programme implementation, strengthening alignment with program priorities and outcomes.
  • Sponsorship Reporting and Quality Support:
    Support sponsorship reporting and quality monitoring processes, including regular review and follow-up of Child Monitoring Standards (CMS) and Sponsorship Operations Index (SOI), Exception reports, identification of issues, and coordination with relevant staff for timely resolution
  • Registered Children (RC) Portfolio Management:
    Support effective RC portfolio management processes, contributing to RC supply for Support Offices in line with quality standards and budget parameters, including child registration and reactivation of holds.

Sponsorship in Programming (20%):

• • Sponsorship Integration:
• Facilitate the integration of Child Sponsorship into ADP Annual Plans, Technical Programmes (TPs), and Community Engagement and Sponsorship Plan (CESP) activities to ensure sponsorship commitments are reflected in programme implementation. Support the application and regular review of Sponsorship Risk Management measures. Contribute to strengthening community, family, and children’s understanding of sponsorship as a pathway to positive change
  • RC and MVC Inclusion and Participation:
• Support and facilitate the participation RC in planned ADP activities and age-appropriate TP and CESP interventions, in line with Sponsorship Standards. Promote the inclusion of MVC in sponsorship where appropriate. Ensure child participation data is accurately collected, updated in HOPE system, and shared with the ADP Manager and relevant staff to monitor RC well-being and participation
  • Community Engagement and Sponsorship Communication:
• Support community-based sponsorship communication by delivering key sponsorship messages and facilitating community engagement activities. Work with parents, caregivers, and community members to strengthen understanding, ownership, and participation in sponsorship initiatives.

Child Sponsorship Contribution to Community‑Led Care & Protection:

• Support the ADP team in ensuring Child Sponsorship contributes effectively to local child care and protection systems. Facilitate child selection, monitoring, and follow-up processes through local Child Protection Committees and in coordination with child protection structures, including:Child Selection: Support community-based RC selection processes, ensure required documentation is completed, and facilitate community participation.Child Monitoring (CMS): Support the implementation of RC monitoring activities in line with Child Monitoring Standards.Case Management and Follow-up: Support the regular review and updating of child well-being and case management data in HOPE system, and facilitate timely reporting and follow-up in accordance with protocols related to child death, sickness, accidents, and protection concerns.Program Linkages: Share and discuss CMS, child well-being, and RC participation data with the ADP team to inform appropriate follow-up actions and program responses

Sponsor and Child Engagement (25%):

• • • Nurture Sponsor–Child Connections
    • Facilitate timely, accurate, and meaningful communication between sponsors and RC to strengthen relationships and mutual understanding
    • Sponsor Engagement and Child Participation
    • Support the planning and implementation of sponsor engagement features (e.g. IL, SL, CR, CGV, CPA, CC, APR) to ensure they contribute to child participation, life skills development, and children’s voice. Support the delivery of sponsor communications through programme activities in line with approved activity designs.
    • Efficient Management and Delivery of Sponsor Engagement Features
    • Facilitate the effective use of systems, tools, and practices to manage sponsor–child communications (e.g. IL, SL, GN, EL, APR, CEW, CC, Queries, FL, BB, Sponsorship 2.0 content) in compliance with Sponsorship Standards and timelines.
    • Quality Assurance and Translation
    • undefined
    • Production and Delivery of Communication Materials
    • Support coordination of the design, development, quality assurance, and administration of sponsorship communication materials in collaboration with relevant teams
    • undefined
    • Plan and facilitate sponsor visits in coordination with the ADP team and relevant stakeholders, ensuring sponsors are well supported, protocols are followed, and visits create positive and meaningful engagement with children and communities.
    • undefined
    • Support quality communication by capturing and documenting transformational stories. Contribute to the collection and sharing of lessons learned, good practices, innovations, impact stories, photos, and videos for sponsors and other stakeholders

Quality Assurance and Risk Management (10%):

• • • Child Protection and Data Quality
    • Facilitate compliance with sponsorship and child protection policies, standards, and procedures in sponsorship data management and practices. Support the accurate and timely updating of child information in relevant systems, and promote data protection in line with World Vision guidelines.
    • Awareness and Compliance
    • Support awareness-raising among community members, sponsors, RC, and ADP staff on sponsorship protocols, child protection requirements, and Sponsorship Standards to promote consistent and safe implementation.
    • Sponsorship Risk Management
    • Support the identification, documentation, and mitigation of sponsorship-related risks at ADP level. Contribute to Sponsorship Risk Assessment processes, and other accountability or review mechanisms by providing relevant information and follow-up support to strengthen compliant implementation.

Sponsorship Systems and Processes (10%)

• • • Support the implementation of Sponsorship Business Processes to achieve efficient and compliant outcomes. Identify operational issues affecting compliance with standards and support reviews or contextualisation of processes in coordination with ADP and National Office teams.
    • Child Data and Records Management
    • Coordinate child data record management, including data quality, entry in SSUI, monitoring, tracking, exception reporting, and follow-up, in line with partnership standards and timelines.
    • Sponsorship Systems Functionality
    • Coordinate with WV Digital Transformation team to support the maintenance and regular updating of sponsorship systems, child data systems, and Horizon Mobile, in line with WVIT protocols. Support the proper functioning of Sponsorship Business Systems at field level, including accurate data flow and reconciliation between APs, the National Office, and Support Offices.
    • Data Storage, Filing, and Security
    • Support compliance with policies on storage, filing, and safe-keeping of child data, sponsor information, sponsorship documents, and systems. Promote data security practices in line with child protection, data protection, and World Vision policies.

Capacity Building and Collaboration (10%):

• • • Facilitate reflection and learning processes with community collaborators and volunteers to strengthen understanding of Child Sponsorship, child participation and voice, and community-led child protection, ensuring children’s perspectives meaningfully inform learning and improvement.
    • Design and facilitate capacity-building activities for community collaborators, volunteers, children, and partners on Sponsorship standards and key practices, including child participation and engagement, SOI, correspondence, rich media, and relevant Sponsorship policies and processes
    • Identify capacity gaps among community collaborators and volunteers at ADP level and apply appropriate learning approaches—training, coaching, mentoring, and practical accompaniment—to address these gaps and strengthen day-to-day Sponsorship implementation
    • Provide practical training and ongoing support to community collaborators and volunteers on relevant digital tools and systems (e.g. Horizon features, Mobile, Rich Media), including hands-on practice and performance checks to ensure correct and confident use.
    • Inspire, equip, and support community volunteers and Child Well-Being (CWB) committees to function as active agents of change for children, with the skills, attitudes, and emotional readiness required to meet Child Sponsorship requirements.
    • Strengthen the capacity of emerging child and adolescent leaders through appropriate training and accompaniment, enabling safe, meaningful participation and leadership within community and Sponsorship processes

Other Responsibilities (5%)

• Perform other duties as assigned by the manager to contribute to the team performance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE 

• • Minimum 3–5 years of experience in community-based development work.
  • Practical experience in programme implementation, community mobilization, and participatory approaches.
  • Bachelor degree, preferably in education, public health, community development, social work or related field
  • Motorbike driving licence
  • Basic understanding of child-focused, community-based development and commitment to World Vision’s values.
  • Working knowledge of key development areas relevant to Child Sponsorship, including child protection, health and nutrition, livelihoods, resilience, and child participation.
  • Ability to support programme implementation and basic monitoring with communities and partners.
  • Strong facilitation and communication skills to work effectively with community collaborators, volunteers, local partners, children, and ethnic minorities.
  • Good written & verbal communication skills in Vietnamese, and basic English.
  • Ability to learn independently, reflect, and continuously improve performance.
  • Functional computer skills (Word, Excel, PowerPoint, email, internet).

Applicant Types Accepted: