Real Estate Leasing Manager

Overview

Join us as we Rise to the Challenge

 

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employee’s have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

 

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.

 

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

 

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other

As the KCI’s Real Estate Leasing Manager, a successful candidate will be responsible to lead the organization through the entire office space leasing process lifecycle from identification of space need through executed lease and ultimate termination. This role will be responsible to maintain and monitor all company building leases throughout the United States (90+) for expiration, renewal, relocation and termination and engage with local landlords and brokers as necessary to full-fill the needs of the corporation. This will include interaction and use with multiple databases (Microsoft, Yardi, ERP, DocuSign), assist in the development of business cases, performing property research and analysis, coordination with internal and external partners to negotiate leases that meet target terms. Management and reporting of lease real estate activities, establishment and monitoring of budgets and working with brokers, interior designers and vendors are all required to establish successful lease lifecycles. A background in commercial real estate and or legal contract review is required as reviewing and evaluating commercial real estate leasing is required.

 

This role requires people who are self-managed and task oriented and able to handle multiple tasks concurrently. Flexibility in daily tasks are available as assistance with various office facilities may require engagement with vendors and or physical activity to help keep office facilities operating.

 

Essential Duties and Responsibilities*:

• Work with business and shared services units to identify leased real estate needs; evaluate and process real estate adjustment requests.
• Prepare comprehensive budget sheets and budget approval memos.
• Support business and administrative units in all aspects of leased real estate transactions and operations.
• Monitor lease expirations and contractual requirements; coordinate require action throughout company.
• Engage the business unit and brokers to investigate potential real estate lease options that align with business objectives.
• Review lease drafts, landlord revisions, renewal options and termination clauses in collaboration with legal counsel.
• Manage the completion of location opening, closing checklists for office terminations.
• Engage local brokerages to assist with market analyses and site selection.
• Develop and issue RFPs; negotiate LOIs, including lease terms, concessions and options.
• Process and provide COIs as necessary.
• Capture capital expense office specific requests made and forward to Safety officer.
• Track individual service contracts by office location.
• Process checks requests for lease transactions.
• Maintain tracking of approved capital budget.
• Verify space planning requirements and proposed layouts for alignment with operational or business needs.
• Develop, distribute and analyze the annual office manager survey questions and resulting data.
• Establish and maintain budget benchmarks per employee and per square foot to inform annual planning.
• Lead the coordination process to onboard/offboard real estate:
  • Internal processing, signoff
  • External coordination with utilities, outside vendors, internal partners to move staff/operations
  • Review new/existing leases to identify business terms
  • Summarize business terms for presentations to business and administrative units  
  • Draft internal approval memos outlining planned or proposed real estate transactions
  • Report, track, monitor financial costs associated with new office locations, relocations, expansions
  • Facilitate interdepartmental communication
• Visit various office locations to support the planning, design and execution of leased real estate transactions.
• Coordinates and assists with upkeep of the facilities as needed
• Other duties as assigned

* Essential Duties and Responsibilities are the basic job functions that an employee must be able to perform, with or without reasonable accommodation.

Qualifications

Education and/or Work Experience Required:

• Bachelor’s degree in Business Administration or a related field
• 3 years of commercial real estate document review
• 5 years of office administration may be considered in lieu of a bachelor’s degree

Certificates, licenses, and/or Registration Required:

• Current or past Real Estate License 

Certificates, licenses, and/or Registration Preferred:

• PMP Certification is preferred

Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.