Early Learning Data Specialist - Child Care Resource and Referral

 

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty

OUR VISION: All people are respected for their infinite worth, and supported to envision and reach a positive future

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as an Early Learning Workforce Lead. Your main responsibilities will be to provide project coordination, implementation support, and session facilitation across early learning workforce initiatives. The Early Learning Data Specialist manages Child Care Resource and Referral (CCR&R) records and data. The role may coordinate and schedule training, support apprenticeship administration and/or data tracking. The specialist verifies and analyzes data from multiple sources and presents trends through clear reports, dashboards, graphs, and charts for planning and reporting.

Join Us in Building Connections, Expanding Access, and Strengthening Early Learning.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Associate's Degree, in related field.
• Two years of hands-on work experience analyzing and interpreting various data sets.
• Two years of hand-on work experience working within various databases.
• An equivalent combination of education and/or experience may be considered, or the ability to obtain within one year.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• CPR/First Aid Certification or the ability to obtain within 60 days of hire.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient with Outlook, Word, Excel, PowerPoint, Teams, Google Workspace, and Zoom to communicate, collect, analyze, and display information.
• Ability to use essential office equipment such as computers, virtual training tools, phones, printers, and related devices.
• Proficient with databases, spreadsheets, and statistical software for managing and analyzing data.
• Ability to read, interpret, and verify data from multiple formats.
• Strong record-keeping skills.
• Ability to develop and maintain data tracking tools, dashboards, and visual reports that make program outcomes and trends understandable to varied audiences.
• Ability to reconcile records from multiple sources, document data definitions, identify discrepancies, and handle participant information with appropriate confidentiality.
• Ability to build and maintain effective relationships and communicate professionally with individuals at all levels, both inside and outside the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Find Child Care Oregon and Market Rate Data

  • Coordinates and contacts educators to complete the new enrollments and quarterly/annual childcare updates to the Find Child Care Oregon (FCCO) statewide database.
  • Coordinates and completes the biennial Market Rate Study within FCCO.

  Training Registration and Academy Administration

  • Provides data entry support for class registrations, including entering and updating class rosters and verifying participation in Oregon Registry Online.
  • Coordinates the day-to-day training schedule in the Academy (LearnWorlds) with CCR&R staff and trainers, including monitoring schedule changes and keeping course information current.
  • Enters and updates scheduled trainings in the Academy, including dates, times, instructors, course descriptions, registration details, and related training records; checks entries for accuracy and resolves discrepancies with program staff.
  • Customer service for Academy users.
  • Process training cancellations and refunds.

  Apprenticeship Data and Coordination

  • Maintains Smartsheet sheets and other tracking documents for educator professional development and apprenticeship activities, updates assigned tasks and milestones, and checks records for accurate, timely reporting.
  • Compiles and maintains Early Learning Apprenticeship Program data, including apprentice and training agent participation, enrollment, coursework, community-based training, paid on-the-job learning hours, coaching contacts, and competency progress.
  • Tracks apprenticeship milestones and reporting deadlines; reconciles source records with program staff and partners, flags missing or inconsistent information, and prepares accurate progress summaries for program management and required reports.
  • Provides day-to-day administrative coordination for the Early Learning Apprenticeship Program, including maintaining enrollment and training agent records, organizing meetings and communications, and following up with staff and partners on documentation and deadlines.

  CCR&R Data Analysis and Reporting

  • Supports the CCR&R team with data reports and early learning educator and program demographics for outreach, recruitment, and reporting.
  • Develops and maintains CCR&R program dashboards, charts, and other data visualizations to show service reach, educator participation, professional learning, early learning educator and program trends, and progress toward program goals.
  • Analyzes CCR&R data across services, time periods, and geographic areas to identify patterns, gaps, and opportunities.
  • Explains findings and data limitations to support planning, continuous improvement, and grant reporting.
  • Works with CCR&R staff to define measures, document data sources and reporting methods.
  • Verifies that recurring reports use consistent, accurate information.
  • Conducts training with Early Learning partners regarding data input for their databases.
  • Oversees the development of new databases and monitors database performance.
  • Integrates data from multiple sources to produce requested or required data elements.
  • Collects and cleans up raw data to ensure accurate and presentable information.
  • Presents data analysis to management, funders, and community partners.
  • Analyzes data to identify patterns and trends and communicates findings using non-technical language.
  • Communicates data using graphs, charts, and other visuals that are easy for others to understand.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust
• Occasionally lift up to 25

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.

WHAT WE WILL DO TO SUPPORT YOU

• 401k with matching after 1 year, vested within 2 years
• Employee Assistance Program
• Life insurance
• Health, Vision and Dental Insurance
• AFLAC coverage
• Pet insurance through MetLife
• For some positions, employees may be eligible for company‑sponsored continuing education

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

Note that compensation for each role at MWVCAA is based off a number of factors such as experience and education.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at [email protected] or call 503-585-6232 to ask for a HR Team Member.

Pre-employment background and drug screening is required.