Office Coordinator

On behalf of our client, an international pharmaceutical company expanding its operations in Switzerland, we are looking for a highly organized and versatile Office Coordinator to oversee the daily administrative, financial and HR activities of its Swiss affiliate.

This is a key position combining Finance, Accounting, Human Resources and Office Management, requiring a hands-on professional capable of working independently and coordinating effectively with international headquarters and external partners.

Key Responsibilities

Finance & Accounting

• Coordinate daily accounting activities, supplier invoices, payments and expense reporting.
• Support monthly financial closings, cash flow monitoring and financial reporting.
• Prepare and monitor budgets, ensuring accurate financial information for management.
• Liaise with external accountants, tax advisors, auditors and financial service providers.
• Ensure compliance with Swiss financial and tax regulations.

Human Resources

• Coordinate employee onboarding, offboarding and personnel administration.
• Prepare payroll inputs and liaise with external payroll providers.
• Manage employee leave, benefits, social insurance registrations and HR reporting.
• Maintain confidential employee records in compliance with Swiss regulations.
• Support recruitment administration, training coordination and internal HR processes.

Office & Administrative Management

• Oversee daily office operations, facilities, suppliers and service contracts.
• Coordinate meetings, travel arrangements and internal company events.
• Manage administrative documentation, contracts, insurance policies and company vehicles.
• Support the Country Head with presentations, reports and organizational activities.
• Act as the main point of contact between the Swiss office, international headquarters and external