Account Clerk III

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with 13.98% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing

• Caring- We care about the work we do, the individuals we serve and the people we work with.
• Authentic- We value our individual strengths and unique passions, and we play to the strengths of others.
• Positive- We look for the good and we bring energy and enthusiasm to our work.
• Present - We choose to be here, and we listen actively and with respect.
  
  

POSITION GENERAL SUMMARY:

Performs advanced accounting duties for Ada County Juvenile Services; provides support and back up to the Budget/Finance Manager. 

• Monitors budget expenditures and purchases;
• Assists in the timely payment of all outstanding bills for Juvenile Services;
• Prepares accounts payable  invoices and purchase requests and verifies receipt of supplies;
• Audits all purchase orders submitted for Juvenile Services;
• Researches best value for purchase requisitions of furniture, equipment, and supplies;
• Maintains supply inventory, distributes employee supplies;
• Maintains equipment inventories;
• Provides direction and guidance to the Account Clerk II;
• Balances cash drawers, prepares deposits for Treasurer and restitution trust account, monitors the cash drawers for accuracy and procures change when needed;
• Provides information to staff, clients, and victims;
• Updates client fee and payment information;
• Creates financial files, enters information into Fine Enforcement program;
• Verifies account information;
• Maintains accurate records of restitution receipts and payments and restitution account balance;
• Audits all travel expenses submitted for approval to the BOCC; and

ADDITIONAL EXAMPLES OF WORK PERFORMED:

• Provides support and back up to the Budget/Finance Manager;
• Assists and supports the Budget/Finance Manager in the budget process;
• Performs Fine Enforcement Officer duties when required;
• Locates victims for payment of unclaimed property;
• Files documents;
• Performs a wide variety of financial account keeping and related tasks;
• Maintains office equipment;
• Prepares timecards to be sent to payroll when necessary;
• Performs related duties as required.

• High school diploma or equivalent;
• A minimum of three years of previous experience in Accounting or a related field;
• College course work in Accounting preferred;
• Knowledge of business math;
• Knowledge of English grammar, spelling and punctuation; 
• Knowledge of methods used in keeping fiscal accounts and records; 
• Knowledge of office terminology, procedures, routine and equipment;
• Knowledge of Microsoft Office including Word, Outlook and Excel;
• Ability to grasp the relationship between numbers, accounts and items in accounts; 
• Ability to understand and carry out complex verbal and written directions; 
• Ability to establish and maintain effective working relationships with co-workers, supervisors and managers, victim and their families and the general public;
• Ability to prepare detailed fiscal reports;
• Ability to handle money (currency, coin and checks) and make proper change; 
• Ability to work as a member of a team to accomplish department and division goals;
• Ability to operate office equipment and programs used to accomplish the work of the primary job responsibilities of the position.

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• This position requires sustained periods using a keyboard and performing other computer work;

• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran’s Preference for all County jobs except for those deemed “key positions” in accordance with Title 65, Chapter 5 of Idaho Code.