Inventory Specialist

Description

PAY RANGE 

$20.00- $22.00 / Hour

As an Inventory Specialist, you will play an essential role in supporting key business objectives by ensuring accuracy, efficiency, and excellence in inventory management. This position requires exceptional organizational skills, meticulous attention to detail, strong computer proficiency, and the ability to manage multiple priorities in a dynamic, fast-paced environment.

Inventory Specialists are responsible for the seamless coordination and administrative oversight of inventory operations, ensuring merchandise is accurately received, distributed, tracked, and shipped. The role focuses primarily on administrative inventory functions, including maintaining precise inventory records, processing transactions, conducting quality control, product tagging, pricing, and ensuring documentation accuracy.

Additional responsibilities include coordinating inventory transfers between locations, managing vendor returns, supporting store teams with inventory control and tracking, researching and resolving discrepancies, and helping maintain optimal inventory levels. Through a commitment to accuracy, organization, and operational excellence, Inventory Specialists contribute to the smooth flow of merchandise and the overall success of the business.

ESSENTIAL FUNCTIONS

· Receives Merchandise. Inventory Specialist (IS) ensures that all invoices and product is received, tagged and shipped to store locations as expediently as possible. IS must understand how to prioritize product receiving, considering purchase discounts and immediate product needs in stores.

· Ensures Merchandise is Properly Distributed and Balanced. IS is responsible for distributing incoming merchandise as defined by reorder program specifications, by specified Purchase Order, or per Receiving Standards.

· Ensures Accuracy of Inventory Records. Inventory Specialist will ensure consistency and accuracy when creating and maintaining inventory records. IS is responsible for reconciling inventory records as outlined in Receiving Procedures.

· Understands Inventory Programs and Merchandising Standards. Inventory Specialist must have a thorough knowledge of new technologies as they relate to improving the speed and accuracy of inventory processing from the time of order to the point of receipt. Inventory Specialist must be proficient in the application of inventory related programs as they relate to the day-to-day operations of the Inventory Operations Department. IS must execute Inventory Operations per Merchandising Standards. Inventory Specialist will serve as a resource to store personnel to solve inventory-related concerns.

· Understands Fundamentals of Diamond, Gemstone and Precious Metals. Inventory Specialist must understand factors that determine diamond and gemstone qualities as well as the processes involved with fine jewelry design and manufacturing.

· Performs Physical Inventory Counts as Scheduled. Inventory Specialist will participate in and/or direct on premises physical inventory counts in store locations according to the physical inventory schedule.

· Inventory Specialist will serve as a resource for store personnel as it relates to investigating or reconciling inventory variances.

· Ensures Quality Control Standards. Inventory Specialist operates within highest quality control standards throughout all day-to-day departmental functions, striving for both accuracy and efficiency.

· Processing Returned Product. Inventory Specialist is responsible for the expedient processing of the returned and defective product, back to its vendor. IS must recognize and communicate to IOM, reoccurring quality control problems and suggest methods to improve efficiencies of product returns.

· Ensures Merchandise Security. Inventory Specialist is responsible for the accurate documentation, inspection and security of all incoming and outgoing packages within the Merchandising Department.

· Pursues Own Career Development. Inventory Specialist is responsible for his/her own training and professional improvements, obtaining and reading trade periodicals/literature and for increasing his/her career knowledge.

· Inventory Specialist operates in a spirit of collaboration and cooperation with other Day’s employees, with a commitment to problem solving in support of Day’s basic values.

CORE COMPETENCIES

· Ownership Mindset - Acts with an ownership mindset, making decisions that protect resources, strengthen company performance, and uphold long-term organizational health and success.

· Attention to Detail – Maintains a high degree of accuracy in work and documentation.

· Problem Solving & Follow-Through – Identifies issues, develops solutions, and ensures timely resolution.

· Relationship Building – Develops positive, collaborative relationships with vendors and store teams.

· Customer Focus – Demonstrates commitment to supporting store teams and office colleagues.

· Communication – Communicates clearly and professionally in both verbal and written interactions.

· Adaptability & Multitasking – Effectively manages multiple priorities and thrives in a fast-paced environment.

BENEFITS

 Employee-Owned

 Employer sponsored Health Insurance

 Opportunities for Career Development

 Generous Earned Time Off 

 401(k) with Company Match

 Short-term Disability

 Long-term Disability

 Critical Care Insurance

 Employee Assistance Program

WORK ENVIRONMENT

The position is based in a physical office setting. The Inventory Specialist primarily works at a desk using computers, phones, jewelry quality control tools, and inventory management systems to coordinate special orders and communicate with vendors and store personnel. The work environment is fast paced and deadline-driven, requiring frequent interaction with internal team members, store employees, and vendors. Regular collaboration, multi-tasking, and attention to detail are essential.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Ability to sit for extended periods of time working on a computer.

· Ability to occasionally lift and move packages up to 50 pounds.

· Ability to handle and inspect small jewelry items with attention to detail.

· Ability to analyze and compare numerical datasets from various documents to identify discrepancies.

· Frequent grasping, reaching and fine finger dexterity and motor skills are required.

· Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. The typical work week is Monday through Friday. Some nights and weekends may be required during physical inventory counts, peak times and events.

TRAVEL

Travel is required and will consist of up to 5% of the work time. On-site physical inventory counts are required and participation in store events where an inventory representative is needed will occur occasionally throughout the year. This position requires the IS to drive their personal vehicle between company locations.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma

PREFERRED EDUCATION AND EXPERIENCE

Prior inventory experience, jewelry product knowledge and/or jewelry industry certifications.

AAP/EEO STATEMENT

H. E. Murdock Co Inc., DBA Day’s Jewelers is committed to equal employment opportunity and employs all qualified persons without regard to race, color, religion, national origin, sex, age, sexual orientation, handicap, or any other classification protected by the federal, state or local laws.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.