Executive Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

Position Summary

Provides executive level administrative support to the Vice President of Corporate Strategic Initiatives.  May also provide backup administrative support to other senior leaders as needed.

Key Responsibilities

• Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel (domestic and international); managing correspondence; process and create purchase orders; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
• May include some support for tracking budget expenditures. 
• Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations. 
• Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery. 
• Use intermediate to advanced software skills to perform work assigned. 
• Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; Symphony (SAP) and employee performance management systems (as applicable). 
• Coordinate new employee office set-ups and onboarding. 
• May train/coordinate work for new administrative assistants. 

Position Accountability / Scope: 

• Consistently interacts with high-level executives (including C-Suite interactions).
• Intermediate to advanced knowledge and understanding of business processes and requirements. 
• Frequently handles high level confidential or business-sensitive information. Data is typically employee-level or one-dimensional. 
• Maintain and manage executive calendars; including meeting and travel scheduling and domestic and international travel arrangements. 
• Proactively identifies and resolves scheduling conflicts. 
• Primary point of contact for manager's schedule. 

 

Qualifications

• High School Diploma or GED, or an equivalent combination of education and work experience.
• Minimum of 5 years of administrative experience or equivalent experience.
• Ability to operate with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

Preferred Qualifications

• Some college coursework or post-secondary education preferred.

 

     

The base pay for this position is

$25.00 – $50.00/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

FIN Corporate Finance

        

LOCATION:

United States > Abbott Park : AP06C

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Yes, 5 % of the Time

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf