Administrative Assistant (Document Support)

At Nutrition & Services for Seniors, our mission is to enhance the health, dignity, and quality of life of older adults through nutritious meals, compassionate service, and community-focused care. We proudly serve seniors in our community by providing balanced meals that meet dietary needs while fostering respect, independence, and well-being.We are a well-established organization that supports business operations through accurate documentation, efficient processes, and dependable administrative services. Our team values organization, attention to detail, and collaboration, and we are committed to providing a structured and supportive work environment. Position SummaryThe Administrative Assistant (Document Support) provides essential administrative and documentation support to internal teams. This role focuses on organizing, maintaining, reviewing, and updating company documents and records while ensuring accuracy, consistency, and confidentiality. The position is ideal for detail-oriented individuals seeking entry-level to mid-level administrative experience. Key ResponsibilitiesOrganize, file, and maintain digital and physical documents and recordsReview documents for accuracy, completeness, and proper formattingEnter, update, and verify information in internal systems and databasesMaintain document version control and standardized naming conventionsAssist with document retrieval requests and internal reviewsPrepare routine reports, logs, and summaries related to documentationCommunicate with team members to resolve discrepancies or missing informationEnsure compliance with internal procedures and data confidentiality standardsProvide general administrative and clerical support as needed QualificationsHigh school diploma or equivalent requiredAssociate degree or coursework in administration, business, or a related field preferredPrior administrative, clerical, data entry, or document support experience is a plusStrong attention to detail and organizational skillsBasic computer proficiency, including document management and data entryAbility to follow written and verbal instructionsSkills & AbilitiesStrong written and verbal communication skillsAbility to manage multiple tasks and meet deadlinesComfortable working with structured processes and routine tasksDiscretion when handling confidential informationTeam-oriented with the ability to work independentlyPhysical & Work RequirementsAbility to sit or stand for extended periodsRegular use of hands for keyboarding and document handlingOccasional lifting or movement of files or office materialsWhy Join UsStable and structured work environmentTraining provided for systems and proceduresOpportunities to build administrative and office support experienceSupportive team cultureEqual Opportunity EmployerWe are an Equal Opportunity Employer and are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to protected status.