Production Coordinator

Payroll and Wrapbook

• Own the payroll cycle in Wrapbook: project setup, onboarding, timecard collection, review, and submission
• Verify timecards against deal memos and approved rates; catch and resolve discrepancies before they hit payroll
• Handle final payments, kit fees, reimbursements, and wrap close-out
• Be the person crew come to with payroll questions

Crew and vendor onboarding

• Send, track, and complete start work packets for every crew member — tax forms, I-9 verification, direct deposit, policy sign-offs
• Manage loan-out documentation, COIs, and vendor setup
• Issue and track deal memos and rate confirmations so terms are documented before day one
• Keep the onboarding tracker current so we always know who's ready to work and who's blocking

Receipts and reconciliation

• Process and code card transactions, petty cash, and reimbursements to the right project and budget line
• Chase down missing receipts and reconcile weekly rather than at wrap
• Route vendor invoices for approval and hand off cleanly to accounting
• Maintain cost trackers and give producers a current view of budget vs. actuals

Coordination and follow-ups

• • Run the follow-up system: every open item has an owner, a next step, and a date
  • Manage calendars, holds, travel, accommodations, and per diem tracking
  • Distribute production documents and confirm the people who need them have them
  • Keep project folders and templates organized and current
  • Assemble wrap books and support post-production scheduling and delivery logistics

• Exceptional organization. You have a system, you trust it, and things don't fall out of it.
• Real follow-through. You'd rather send the fourth reminder than let something slip.
• Attention to detail, especially with numbers, dates, and names. You understand that a small error here means someone doesn't get paid correctly.
• A hard worker who's comfortable owning unglamorous work and doing it precisely.
• Clear, direct, low-drama communication with crew, vendors, and internal teams.
• Sound judgment about when to handle something and when to escalate — and no hesitation to raise a problem early.
• Comfort with tools and spreadsheets, and the instinct to build something reusable instead of redoing the same work.
• Basic familiarity with AI tools and, more importantly, the appetite to learn them quickly. We use them to draft communications, summarize documents, clean up data, and cut down repetitive work, and we'll teach you how we do it.
• 0–2 years of experience. Production, events, or operations background is a plus but not required.

• Prior experience with Wrapbook or a comparable payroll platform (Wrapbook, Media Services, Cast & Crew, ABS)
• PA or production assistant experience on commercial, branded content, or social shoots
• Familiarity with production accounting basics — budget line coding, POs, cost reports
• Exposure to both high-volume content production and larger commercial shoots
• Working knowledge of crew classification (W-2, 1099, loan-out) and standard production paperwork

Our interview process includes, but is not limited to to the following:

• Excel knowledge and Typing Test

We offer a competitive salary and benefits based on ability level including:

• Base salary DOE
• Unlimited vacation policy
• Health insurance coverage
• Food stipend
• Internet/phone stipend
• Dog friendly office
• Professional Development Program
• This is a fully in-office role based in Bogotá, Colombia. Candidates must be available to work on-site five days a week.

Note. Please submit your resume in English.