Senior Analyst, YM Policy & Procedure

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Overview

Reporting to the Director of Compliance, the Senior Analyst Yale Medicine Policy and Procedure will act with minimal supervision to document, monitor, improve and expand the Yale School of Medicine and Yale Medicine policy and procedure framework. The Senior Analyst serves as a policy point of contact for all of Yale School of Medicine (YSM) and Yale Medicine and oversees the process of updating policies and procedures and ensures final documents are stored in the designated policy database. The Senior Analysts achieves this through laterally leading department assigned document control liaisons. The Senior Analyst will monitor the policy and procedure review/revision schedule and communicate to department leadership when items are out of the required review timeframe.

Policy Administration duties to include: Develops and manages document control process for Yale School of Medicine and Yale Medicine policy, procedure, and other controlled documents. Works with department designated document control liaisons and leadership to manage the policy development and maintenance process, and to ensure policies and procedures are published in document database. Works to ensure policies are not duplicated, redundant or contradicting. Acts as a central information source by maintaining and distributing policies, procedures, guidelines, and forms.

Finalists may asked to submit writing sample.

Required Skills and Abilities

1. Intermediate to advanced computer skills - Word / Excel / PowerPoint/ Publisher.

2. Exceptional written, oral, interpersonal, and presentation skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the organization. Demonstrated experience working effectively with key stakeholders at multiple levels of complex organizations is essential.

3. Strong organizational skills and standards for professional excellence,  accountability, and integrity.

4. Demonstrated ability to lead collaborative work and produce high-quality written documents.

Preferred Skills and Abilities

1. Proven experience in document administration and development or management of SOPS preferred.

2. Proven experience with database management and design preferred.

3. Proven experience in client service industries a plus.

4. Demonstrated experience writing policies, procedures and/or training guides

Principal Responsibilities

Program Management: 1. Develop and enhance tools and processes used in policy initiation, development, review, dissemination, and maintenance. 2. Coordinate the policy development process throughout the University to achieve consistency and avoid duplication or conflicts among policies. 3. Establish an ongoing process for continuous improvement of policy practices. 4. Educate the campus community on policy process and interpret policy process as needed. 5. Coordinate with program staff and other stakeholders. Policy Development and Review: 1. Collaborate with policy owners and other stakeholders in assessing policy needs. 2. Advise policy owners during drafting, revising, and editing of policies, procedures, and forms to conform with University policy standards. 3. Benchmark with peer institutions and research policy implications and options. 4. Author comprehensive memoranda for senior leadership detailing policy decision points, obligations, ramifications, and suggested course(s) of action.  5. Serve as a resource and/or project manager for various committees or workgroups  6. Manage the process for reviewing University administrative policies on a five-year recurring cycle, to ensure that the policies remain accurate, current, effective, and aligned with the University’s broader objectives and obligations. 7. Arrange, plan, and lead meetings where policy proposals, policies, and other related documents are reviewed for clarity and consistency. 8. Implement the policy framework on behalf of the University senior leaders while maintaining policy quality standards to ensure University administrative policies align with Board of Trustees policy, meet University’s administrative policy needs, have appropriate administration and oversight, and are effectively communicated to community. 9. Direct policy development and review process from inception to final approval and continuous review. 10. Plan and prepare monthly agenda and package of materials for policy review  11. Collaborate with the policy owners to incorporate changes specified by the Operations Working Group, as well as the Policy Review Committee, prior to moving the policies to the next step of the review process. 12. Conduct policy orientation sessions and other educational presentations, as requested, to contribute to continuous training and development. Communication, Advocacy and Compliance: 1. Design and implement quality assurance programs pertaining to policy and compliance functions.  2. Serve as a key partner in oversight of the University’s internal controls to address risks or weaknesses that may be present. Support the development of recommendations, which may include training/education requirements, to address risks or internal control gaps, as necessary. 3. Establish, implement, and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Recommend implementing policy and procedure changes, as appropriate. 4. Develop and disseminate timely and relevant information regarding new and amended policies to the community (announcements for policy surveys, approval of policy, etc.). 5. Maintain the policy web pages and online policy repository. 6. Serve as an advocate for University policy needs by participating in appropriate University committees or workgroups, consulting directly with various stakeholders, and working with the University Officers, and senior management identify opportunities to improve the University’s policy practices. 7. Partner with policy owners to identify and implement various communication strategies for their customers. 8. Present and participate in policy discussions at professional conferences. 9. Advocate and serve as diplomat for policy program  10. May perform other duties as assigned. Required Education and Experience Bachelor’s degree in a related field and six years of related experience or an equivalent combination of education and experience. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements:

Job Posting Date

09/21/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (26)

Salary Range

$92,000.00 - $146,750.00

Time Type

Full time

Duration Type

Staff

Work Model

Remote

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.