Facilities Administrator II

Job Title:

Facilities Administrator II

Job Description:

The Role: 

• Provide administrative and project coordination support for Facilities-related projects, including CAPEX management, SAP coordination, procurement/payment processes, government liaison, document control, and cross-functional collaboration to ensure projects are completed on time and within budget. 

In this role you will: 

• Manage CAPEX budgets, AOP tracking, and project cost administration. 

• Coordinate SAP-related activities, including PR/PO/GR processing and project progress tracking. 

• Support project documentation, reporting, SOW, MOC, and CEA administration. 

• Process vendor invoices, contractor payments, and employee reimbursements. 

• Manage government correspondence, Science Park affairs, and external stakeholder communications. 

• Maintain department records, SharePoint documents, and administrative systems. 

• Coordinate cross-functional activities, meetings, workshops, and action item follow-up. 

• Support ESG initiatives and other special projects as assigned. 

Traits we believe make a strong candidate: 

• 3+ years of experience in project administration, CAPEX control, or project coordination. 

• Familiar with SAP, procurement, payment processes, and cost tracking. 

• Strong organizational, communication, and stakeholder management skills. 

• Proficient in Microsoft Office applications (Excel, PowerPoint, Word; MS Project is a plus). 

• Bachelor's degree in Business Administration, Finance, Accounting, Engineering, or related field. 

• Strong English communication skills. 

Your success will be measured by: 

• P – Partnership 

Effectively coordinates among project teams, contractors, government agencies, and internal stakeholders. 

• A – Accountability 

Ensures project administration, CAPEX tracking, procurement, payment processing, and document management are completed accurately and on time. 

• C – Creativity 

Continuously improves administrative workflows, SAP processes, reporting efficiency, and communication effectiveness. 

• E – Excellence 

Supports successful project execution through proactive coordination, timely issue escalation, accurate financial administration, and strong operational support while helping projects achieve schedule and budget objectives.