Finance Coordinator

Overview

The Finance Coordinator plays a vital support role in ensuring smooth financial operations across accounts payable functions and project interventions. Key responsibilities include conducting primary financial reviews, maintaining precise documentation, processing banking transactions, entering financial data into accounting systems, and supporting internal and external audits.

 

Serving as a crucial liaison between field/program teams and the central finance office, the Finance Coordinator ensures all intervention expenditures are accurately recorded, fully compliant with organizational standards, donor requirements, and government regulations, and prepared for audit review. This position is central to driving financial accountability, robust documentation management, and audit readiness across humanitarian operations.

Responsibilities

Invoice Processing & Reconciliation:

• Review, verify, and match vendor invoices against purchase requisitions (PR’s)/ purchase orders (PO’s), contracts, pre-approval and receiving reports (three-way matching).
• Ensure the bill top sheet matches actual expenditures, approved budget lines, event details (purpose, date, and location), and the relevant project Internal Order Number (ION).
• Prepare accurate bill-wise Value Added Tax (VAT) and Tax Deducted at Source (TDS) calculation sheets and attach them to the top of each bill.
• Code expenses correctly to appropriate general ledger accounts, cost centers, and donor projects.
• Resolve invoice discrepancies, missing documentation, or pricing issues directly with the procurement/respective department.
• Reconcile advance payments promptly upon receiving bills within the established deadline.

 

Financial Record Keeping & System Data Entry:

• Accurately post financial transactions into QuickBooks using the appropriate General Ledger (GL) accounts and Classes.
• Maintain an organized, fully compliant digital and physical filing system for all payable documents, receipts, and vouchers.
• Assist in preparing monthly accounts payable, ageing schedules, and month-end reconciliation reports.
• Retrieve financial documents and support sampling requests during internal and external audits.

 

Banking & Payment Execution:

• Prepare payment - Electronic fund transfers (EFTs), cheques, and wire payment batches for approval.
• Maintain an account-wise cheque/ cheque book register with the proper custodian.
• Maintain a banking correspondence file and securely preserve Contract /Form C-related documents.

 

Communication, Compliance and Custodian:

• Facilitate financial training/orientation workshops for non-finance team members.
• Serve as the primary contact point for vendor (internal and External) inquiries regarding payment status.
• Ensure all disbursements align with internal approval limits, tax deduction rules (VAT/TDS), and relevant legal standards.
• Maintain high archiving standards by filing and safely storing all financial vouchers, bills, and supporting documentation.

Required Qualifications

Education:

Bachelor’s Degree preferably in Accounting/Finance/Business Administration.

 

Experience:

Minimum 3 years of hands-on experience in accounts payable, general accounting, or financial administration (NGO/INGO sector).

Technical Skills:

• Hands-on experience with accounting software is essential, with QuickBooks expertise being an added advantage.
• Strong skills in Microsoft Office (Word, Excel, and PowerPoint).

 

Preferred Qualifications

Skills:

• High attention to detail, strong numerical skills, organizational abilities, and a high standard of integrity and confidentiality.
• Proven ability to manage competing priorities and meet tight month-end reporting deadlines.
• Working knowledge of local labor laws and tax codes.

 

Jhpiego offers competitive salaries and a comprehensive employee benefits package. Female candidates are encouraged to apply. Please apply at www.jobs-jhpiego.icims.com

 

Last date to apply: 07 September 2026

Applicants must submit a single document for upload to include: cover letter, resume, current & expected SalaryFor further information about Jhpiego, visit our website at www.jhpiego.orgNote: The successful candidate selected for this position will be subject to a pre-employment background investigation.Jhpiego is an Affirmative Action/Equal Opportunity EmployerJhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

 

EEO is the LawRECRUITMENT SCAMS & FRAUD WARNINGJhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.

• All active jobs are advertised directly on our careers page.

• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to [email protected]