Parts Coordinator Lead

Position Summary

Amerit Fleet Solutions is the leading Fleet Maintenance company in the U.S. We are seeking a charismatic, self-motivated Buyer Lead to purchase automotive parts, and lead a small group of Parts Coordinators. As a PC Lead for the organization, they will research, evaluate, and buy products to meet our daily operational needs.

 

Compensation: Competitive Salary Pay $70,000 - $75,000 - Paid weekly, every Friday! 

 

The benefits of belonging – what’s in it for you? 

 

• Full benefits within 30 days
• Medical, dental, vision, prescription drug coverage, life insurance, disability insurance
• 401(k) match program
• Paid vacation, holidays, and sick time
• Commitment to your safety through boot and prescription safety glasses reimbursement
• Career and learning development with an extensive training program through our Amerit University
• Employee referral program, up to $1,000 bonus
• ASE certification program with fee reimbursement and bonus
• Employee recognition platform that includes opportunities to redeem points for merchandise
• Employee Assistance Program (EAP)
• 24/7 nurse triage line
• Employee discounts on cell phone service and entertainment tickets
• Employee resource groups (ERGs) that foster inclusion
• Wellness and fitness programs through our providers

Essential Duties & Responsibilities

Essential Duties and Responsibilities

• Provide day-to-day leadership, guidance, and support to assigned Buyers and/or Parts Coordinators to ensure purchasing activities are completed accurately, timely, and in accordance with company policies and procedures.
• Make purchasing and sourcing decisions in accordance with company procedures, authorization levels, customer requirements, and established procurement standards.
• Review purchase requisitions and purchase orders for accuracy, completeness, appropriate sourcing, pricing, and vendor selection.
• Support and coach Buyers in sourcing automotive parts, equipment, supplies, and other required commodities.
• Manage and resolve escalated purchasing issues, including delayed orders, incorrect parts, pricing discrepancies, backorders, vendor issues, and critical vehicle requirements.
• Monitor open purchase orders and ensure Buyers maintain appropriate follow-up on order status, ETA accuracy, and vendor commitments.
• Identify and select vendors based on cost, quality, availability, delivery performance, service levels, and established preferred-vendor strategies.
• Review supplier quotes and assist Buyers in negotiating competitive pricing as required, delivery terms, and other commercial conditions.
• Drive compliance with preferred vendors, negotiated agreements, purchasing policies, and established sourcing processes.
• Collaborate with Operations, Fleet, Parts Coordinators, Procurement leadership, and other internal stakeholders to resolve purchasing issues and support operational requirements.
• Provide guidance regarding purchasing procedures, sourcing strategies, vendor selection, and escalation processes.
• Determine the appropriate purchasing method based on cost, urgency, availability, competitive bidding requirements, existing contracts, and operational needs.
• Monitor Buyer workload and assist with prioritization and distribution of purchasing activities to maintain service levels.
• Review purchasing trends and recurring issues to identify opportunities for cost reduction, process improvement, vendor consolidation, and increased efficiency.
• Support Procurement leadership in monitoring Buyer KPIs, including PO volume, PO aging, ETA accuracy, purchasing cycle time, preferred-vendor utilization, pricing accuracy, open-order management, and escalation resolution.
• Coach Buyers on performance expectations, purchasing best practices, vendor communication, sourcing techniques, and customer service.
• Serve as a primary escalation point for complex or time-sensitive purchasing issues.
• Support onboarding and training of new Buyers and reinforce established SOPs and procurement processes.
• Maintain a strong sense of urgency and ownership for purchases impacting vehicle availability and customer operations.
• Perform other purchasing and procurement responsibilities as assigned by Procurement leadership.
• Learning, understanding, and working to help develop DOMO Metrics and KPIs that help guide Buyers to best in class programs.
• Knowledge, Skills and Abilities
• Demonstrated ability to lead, coach, and support purchasing professionals in a high-volume environment.
• Strong automotive and/or fleet parts knowledge, including the ability to understand part applications, substitutions, cross-references, and supplier options.
• Strong sourcing, purchasing, negotiation, and vendor-management skills.
• Ability to analyze purchasing requirements and make sound sources and commercial decisions.
• Ability to independently prioritize workload and manage multiple urgent purchasing requirements.
• Strong problem-solving and escalation-management capabilities.
• Ability to exercise independent judgment within established purchasing policies and authorization levels.
• Strong written and verbal communication skills.
• Exemplary interpersonal and customer service skills.
• Ability to develop productive working relationships with Operations, Fleet, vendors, and internal Procurement teams.
• Strong attention to detail with a focus on purchasing accuracy, cost control, and timely delivery.
• Ability to analyze purchasing data and use KPIs to identify performance and process-improvement opportunities.
• Willingness to take initiative, assume ownership, and drive issues through resolution.
• Education and Experience
• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Economics, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Previous purchasing, buying, automotive parts, fleet, or supply chain experience required.
• Previous experience as a Parts Coordinator, Buyer, Buyer Lead, or comparable purchasing role strongly preferred.
• Previous experience coaching, training, or providing day-to-day direction to purchasing personnel preferred.
• Experience working in a high-volume, multi-location fleet, automotive, transportation, or service environment strongly preferred.