Accounts Payable Specialist

Description

Spartronics- Accounts Payable Specialist

Location: Fairport, NY | On-Site Corporate Office
Schedule: Full-Time | Monday-Friday
Pay: $25.00-$30.00/hour, based on experience
Department: Corporate Accounting & Finance

Build Your Accounting Career with Spartronics

Spartronics helps bring mission-critical technologies to life. We partner with leading companies across Aerospace & Defense, Medical & Life Sciences, and Industrial markets to manufacture complex electronic products that have to work the first time, every time.

We are looking for an experienced Accounts Payable Specialist to join our Corporate Finance team in Fairport, NY.

This is more than an invoice-processing position. You will support the full accounts payable cycle while gaining exposure to vendor management, reconciliations, month-end close, accruals, internal controls, audits, ERP systems, and continuous improvement.

If you enjoy working with numbers, solving problems, and keeping a high-volume AP operation organized and accurate, this could be a great next step in your accounting career.

Why This Role Matters

Accounts Payable plays an important role in maintaining strong supplier relationships, accurate financial reporting, and efficient business operations across Spartronics.

In this role, you will work with internal teams, suppliers, and Corporate Finance leadership to ensure invoices and payments are processed accurately and on time while helping identify opportunities to improve AP processes.

Position Summary

The Corporate Accounts Payable Specialist will be responsible for processing invoices, managing payments to vendors and T&E reimbursements to employees, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. This role is critical in maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. This role is expected to collaborate with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency.

 What You'll Do

• Review, verify, code, and process vendor invoices and supporting documentation.
• Perform invoice, purchase order, and receiving document matching.
• Process vendor payments through checks, electronic transfers, and ACH.
• Manage employee travel and expense reimbursements.
• Monitor payment schedules and help ensure vendors are paid accurately and on time.
• Research and resolve invoice, payment, and supplier account discrepancies.
• Reconcile vendor statements and outstanding balances.
• Support month-end close activities, including account reconciliations and accruals.
• Maintain accurate AP documentation and transaction records.
• Provide documentation and support for financial audits.
• Work with the Controller and other internal teams to improve AP workflows, controls, and efficiency.

Requirements

Required Qualifications and Skills

• Education- HS diploma required. Bachelor's degree or Associate's degree in Accounting, Business Administration, or related field preferred
• 2+ years of accounts payable, accounting operations, or similar experience preferred.
• Experience working in a high-volume AP or accounting environment.
• Experience using an ERP or accounting system such as Microsoft Dynamics AX, SAP, Oracle, QuickBooks, or a comparable platform.
• Comfortable using Microsoft Excel and other Microsoft Office applications.
• Understanding of basic accounting principles and AP processes.
• Strong attention to detail and accuracy.
• Ability to organize and prioritize multiple deadlines.
• Strong problem-solving and communication skills.
• Comfortable communicating with suppliers and employees across different departments.
• Experience with reconciliations, month-end activities, or process improvement is a plus.

SKILLS & ABILITIES

• Excellent communication and interpersonal skills for effective interaction with suppliers and internal stakeholders
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Ability to work independently as well as collaboratively within a team

Compensation: The anticipated hourly pay range for this position is $25.00-$30.00/per hour. Actual starting pay will be determined based on several factors, including the candidate’s education, level and depth of Accounts Payable experience, relevant industry experience, technical skills, and overall qualifications.

Our Benefits:

• Full range of medical, dental, and vision benefits.
• Flexible Spending Accounts (FSA) for Medical, Dependent Care, and Limited Purpose (dental and vision only)
• 14 days of PTO and 10 Holidays per year
• Company-paid life insurance and disability at 1 times your annual salary at no cost to you, with options to increase coverage amounts
• 401(k) with a 50% company match on employee contributions up to 6% 
• Accident, Critical Illness, Hospital Indemnity, and Legal Insurance optional plans
• Employee Assistance Program
• Tuition Reimbursement
• Career growth- Opportunities to expand your accounting knowledge and grow your career within Spartronics and the electronics manufacturing industry. 

Ready to Join Us?

If you have Accounts Payable experience and are looking for an opportunity where you can contribute beyond basic invoice processing, we encourage you to apply.  Join our Corporate Finance team in Fairport and help support the financial operations behind the mission-critical products Spartronics builds every day.

Spartronics is an Equal Opportunity Employer/Veteran/Disabled and complies with applicable federal Affirmative Action requirements.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. We can not sponsor Visas.