HVAC Customer Service Representative

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What you will do

Under direct supervision, tracks and provides direct support for the planned service agreement renewal process. Actively participates in accounts receivable activities such as collections and new customer authorizations. Provides back up customer call handling, as needed. Provides administrative, day to day support in the service operational areas.

How you will do it

• Responsible for the scheduling, tracking and monitoring of the touch point plans and the contract renewal life cycle process with the account owners.

• Escalate issues to appropriate individuals for timely follow-up as required.

• May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions.

• Updates the Service delivery plans as required by team.

• Runs query reports, researches and reconciles unaligned costs, such as labor hours, material purchases, expenses and other service related transactions.

• May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements.

• Reconciliation of accounts payable exceptions as necessary.

• Researches, resolves or escalates accounts receivable disputes as outlined in the escalation process.

• Works with Accounts Receivables contact to assist with resolution of truck based team A/R issues.

• Determines appropriate actions for timely resolution.

• If needed, will interact with Customer to resolve receivable issues.

• Processes invoice credits and re-bills, as necessary.

• Proactively contacts customers ensure customer satisfaction and a commitment to pay.

• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.

• Support inventory control process including updating equipment asset transactions.

• Assist CSAs in resolution of warranty/SD warranty issues.

• Provide additional service administration support, as required.

What we look for

Required

• Must have strong interpersonal skills to effectively communicate with both internal and external clients.

• High school diploma or equivalent required, plus three to five years of related work experience, preferably within a service / sales, or technical work environment.

• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.

• Ability to prioritize work activities based upon financial impact to desired business goals.

• Must have proficient computer skills within the following applications: Advanced Microsoft Word, Excel, ACCESS, Desktop Publishing and Internet business application usage.

• Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.

• Experience in contract financials required.

 Preferred

• Associate’s degree preferred,.

• HVAC experience preferred.

• Accounts receivable experience preferred.

• Experience and/or basic project accounting or costing principals is desired.

HIRING HOURLY RANGE: $35.28-48.37 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.