Assistant for Soka Institute for Global Solutions (SIGS)

The Assistant to the Soka Institute for Global Solutions (SIGS) will primarily provide administrative support to the SIGS.

JOB DESCRIPTION:

FUNCTIONS (DUTIES & RESPONSIBILITIES):

• Assist with the administrative tasks of the SIGS including coordinating internal and external conferences, all travel logistics, purchase requisitions, meeting materials production, schedules, room reservations, catering, meeting room set-up, etc.
• Engage in information gathering for research/program activities of SIGS on the topics including but not limited to: Peace education, Environmental education, Developmental education, and Human Rights education.
• Liaison between various areas including the Office of the President, Academic Affairs, Student Affairs, IT, Marketing and Communications department, etc. for various tasks.
• Coordinate hiring process for student employees.
• Develop and maintain budgets.
• Order office supplies.
• Update SIGS website and other publication platforms.
• Design and produce conference summary reports and other publications related to the work of the SIGS.
• Other related duties and projects as assigned.

JOB SPECIFICATIONS:
The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, expertise, skills and/or equivalent:

EDUCATION:

• Bachelor’s degree preferred.

MINIMUM EXPERIENCE:

• Relevant administrative work experience preferably in a university environment.

COMPETENCIES/SKILLS:

• Excellent oral and written communication skills.
• Experience using Workday preferred.
• High proficiency in personal computer systems utilizing databases, word processing, graphics, spreadsheets, to include MS Word, MS Excel, MS Outlook, and other Microsoft applications.
• Ability to independently write general correspondence and reports.
• Strong skills in proofreading and editing. Must be detail oriented.
• Knowledge of general office practices and procedures.
• Ability to maintain accurate filing system and records.
• Skills in research and information gathering.
• Ability to work accurately with a high level of efficiency.
• Experience in project management.
• Ability to handle confidential matters and exercise diplomacy and discretion.
• Ability to maintain multiple priorities, projects and adhere to stringent deadlines.
• Ability to work some nights and weekends.
• Capacity for developing and sustaining effective relationships with administrators, faculty, staff, students, and the community.
• High ethical and professional standards.

PHYSICAL DEMANDS: 
The position requires light physical effort.  Frequent mobility and/or sitting for extended periods of time.  Requires manual dexterity to operate computer keyboard, calculator, copier machine and other office equipment.  The position typically may require moving and lifting objects up to 20 pounds or helping to set up canopies and display equipment.  The position requires close vision (clear vision at 20 inches or less) abilities.

ENVIRONMENT:

• Indoor work environment with occasional outside exposure.
• Occasional exposure to unpleasant elements such as noise, heat, cold and/or dust.

ADDITIONAL NOTES:

• Soka University of America retains the discretion to add or change the duties and responsibilities of this position at any time.
• This position is available to all qualified and able candidates, regardless of gender, age, ethnicity, religion, sexual orientation, or disability.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employment is contingent upon the completion of a successful background check.

Candidates should demonstrate responsiveness toward and understanding of diverse student backgrounds. The successful candidate will demonstrate a commitment to the university’s mission to develop global citizens. Having the ability and willingness to work collegially is essential, as is an understanding of an interdisciplinary liberal arts curriculum.

Application review will begin immediately. The position will remain open, and applications will be reviewed until the position is filled.

New employees must provide documents, on their first day, verifying identity and legal authorization to work in the United States. The list of acceptable documents can be found at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Application Requirements:

Must submit the following to be considered:

• letter of interest for this position
• current professional resume
• three professional references

Weekly Hours

40

Anticipated Hiring Range

$48,000–$52,000

The anticipated hiring range for this position is listed above. Compensation ranges are based on several factors including job function, experience and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the range listed here.