Grants Administration Analyst

Clay County - Small Towns. Big Passions.

Pay:

$24.31 - $28.44

Job Summary

Under the direction of the Grants Compliance Manager, the Grants Administration Analyst performs general grants accounting functions including invoicing, collection, and post-award fiscal management of sponsored programs.

Essential Duties and Responsibilities

• Prepares post-award financial reports for federal, state, private and Tourism Development Council funded grants as assigned, including invoicing and preparing cost reports for awards requiring draws or installment payments
• Reviews award documents, including agreement, budget, statement of work, and other contract and grant requirements, to verify eligible expenses and prepare reimbursement reports
• Performs cash management activities, including requests for accurate and timely reimbursements from awarding agencies and follow-up on accounts receivable
• Works with principal investigators and department administrators to ensure all cost share commitments of the county are documented
• Reviews project transactions, such as revenue, accounts receivable, and expenditures, for accuracy and appropriateness; inputs and requests adjustments as necessary; analyzes project expenditures to ensure costs are allowable, allocable, reasonable, and constantly handled as directed by 2 CFR 200 and other federal and state agency regulations
• Assists principal investigators and department administrators in resolving specific fiscal and accounting problems in relation to sponsored awards
• Acts as contact person for awarding agency representatives concerning contractual issues of billing and reporting, as required; generates reports for Grants Division, Departments, and the Board of County Commissioners (BCC)
• Manages financial closeout activities and coordinates with award administrators to ensure timely closeout of projects
• Develops and maintains good communication lines with principal investigators, department administrators, and awarding agencies to ensure continued flow of accurate information
• Assists with special projects as assigned, including document gathering for Federal Emergency Management Agency (FEMA) related emergency events
• This position reports to the Grants Compliance Manager
• Performs other duties as assigned

Minimum Requirements

• High school diploma or GED equivalent
• Associates degree or bachelor’s degree in accounting or finance (Preferred)
• Two years of accounting experience in financial reporting and billing
• Non-profit or public sector accounting experience (Preferred)
• Previous experience with federal billing, Uniform Guidance, and post-award administration (Preferred)
• Advanced Microsoft Office Skills (Excel, Word, Outlook)
• Knowledge of Workday platform and query skills (Preferred)
• Valid Florida driver’s license with clean driving record
• Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job

Supplemental Information

Regular attendance is an essential function of this position.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

• Knowledge of accounting procedures and standards
• Ability to multitask and prioritize, strong analytical and problem-solving capabilities
• High level of initiative, attention to detail, and excellent organizational abilities
• Excellent verbal and written communication skills and ability to effectively interact with senior management and other individuals with varying degrees of financial knowledge
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook)

Supplemental Information (Continued)

• Ability to handle multiple concurrent projects in a deadline-driven environment
• Ability to work under time-sensitive deadlines with minimal supervision

Employees may be required to perform duties, including the employee’s normal work function or other emergency support functions as deemed necessary by the county, as assigned before, during, and after hazardous weather or state of local emergency.

While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This job description in no way implies that these are the only duties to be performed.  Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

Working Environment and Physical Demands

Must be able to remain in a stationary position 75% of the time.

The person in this position needs to be able to frequently move about inside the office to access files, personnel, office machinery, etc.

Constantly operates a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.

This position frequently communicates with supervisor and various department personnel to gather relevant data for grants invoicing and reimbursements.  Must be able to communicate clearly in these circumstances.

Must be able to perceive, inspect, assess, and compare data and to synthesize data into comprehensive reports for a variety of stakeholders. 

Occasionally moves boxes and/or files weighing up to 10 pounds.

The position operates primarily in an indoor office environment subjecting the employee to potential exposure to dust.

Clay County is an Equal Opportunity Employer and will not discriminate on the basis of race, color, religion, sex, national origin, disability, genetic information, or age.

Clay County is committed to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations. As part of our dedication to supporting veterans, we ensure that qualified veterans are given preferential treatment in our hiring process, in accordance with Florida Statute 295.07.

Eligible Veterans who believe they were discriminated against may file a complaint with the Florida Department of Veterans’ Affairs within 60 days of receiving notice of non-selection.