Contract Management System Coordinator

Job Description:

Huntsman Corporation is now looking for a dynamic individual as a Contract Management System Coordinator to support our global legal team in the administration of our Contract Lifecycle Management (CLM) system.  This role is ideal for someone with experience in contract administration, legal operations, procurement operations, shared services, business systems or document management who wants to build expertise in legal technology and lifecycle management. You will gain exposure to a global legal team, cross-border contracting processes, CLM system administration, reporting, process improvement and stakeholder management across multiple functions. Prior experience with CLM tools such as Apttus/Salesforce is helpful but not essential.

This position will be based in Kuala Lumpur, Malaysia.

As a Contract Management System Coordinator, you will: 

CLM System Management

Create, update and maintain contract records in the CLM system.

Help route contracts through the correct approval workflows and monitor contract status.

Support user access requests, workflow updates and basis system administration tasks.

Assist with system testing, template updates and data clean-up initiatives.

Provide user support and training.

Contract Records, Templates and Reporting

Maintain accurate contract information, metadata and supporting documents in the CLM system.

Support the maintenance of contract templates, clause libraries and playbooks.

Generate regular reports and dashboards for Legal, Finance, Internal Audit and business stakeholders.

Help track contract KPIs, upcoming milestones, obligations and compliance-related data.

User Support and Cross-Functional Coordination

Act as a key point of contact for CLM related queries from users across different regions.

Coordinate with Legal, Purchasing, Finance, Internal Audit and business teams to support contract-related processes.

Manage, coordinate and liaise with the external CLM vendor for Apttus on troubleshooting queries, system updates/upgrades and follow-up actions.

Support user training materials, FAQs and simple process guides.

Process Improvement and Compliance Support

Assist with initiatives to improve contract workflows, reporting, data quality and user experience.

Help identify recurring system or process issues and suggest practical improvements.

Support audit preparation, internal reviews and compliance reporting by retrieving contract data and documentation.

Work with Legal and other stakeholders to help ensure templates and processes are aligned with internal policies.

Participate in CLM enhancement projects, automation initiatives and standardization efforts.

What skills and experiences are we looking for?

•            Education: Diploma or degree in law, business administration, information systems, IT system management, records management, procurement, finance, operations or a related field.

•            Experience: Ideally at least 2 years’ experience in contract administration, legal operations, procurement operations, sales operations, compliance support, shared services or business administration. Prior experience with CLM systems is preferred, but candidates with strong systems aptitude and experience using contract repositories, workflow tools, e-signature platforms, procurement systems, CRM systems or document management systems will also be considered.

•            Skills: Proficiency in MS Office Suite, excellent organizational and communication skills (both written and verbal), attention to detail, and the ability to multitask. Familiarity with CLM tools such as Salesforce, Agiloft, SAP Ariba, DocuSign, SharePoint and e-signature tools is preferred.

•            Language: Proficiency in English. Additional language skills are a plus.

•            Attributes: Strong organizational and coordination skills. Excellent communication and stakeholder management. Strict attention to detail. Analytical mindset with ability to interpret data and generate reports. Integrity, confidentiality and professional judgement. Proactive problem-solving and process improvement orientation. Ability to drive cross-functional projects.

What can we offer?

Huntsman offers unsurpassed opportunities to build a successful future. We are a global specialty chemical company with locations in 25 countries around the world, employing over 6,000 associates. Our diverse portfolio creates a range of career fields including manufacturing, research and development, technical services, sales and marketing, customer service – and the list goes on.

Here, you can make an impact and make a difference. Come join us.

Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identification, sexual orientation and/or expression or any other characteristic protected by law in every location in which we have facilities national or local.

Please refer to https://www.huntsman.com/privacy/online-privacy-notice for Company’s Data Privacy and Protection information.

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service.

Huntsman is aware of a scam involving fraudulent job offers. Huntsman does not make job offers until after a candidate has submitted a job application and has participated in a face-to-face interview. Please be advised that emails from Huntsman always end in “@huntsman.com” and that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman, please visit our Careers website at

http://www.huntsman.com/corporate/a/Careers.

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