Senior Bid Co-ordinator

Department: Marketing

Employment Type: Permanent - Full Time

Location: G&T London

Description

About the Role

• Manage the end-to-end bid process from opportunity identification through to submission.
• Review tender documentation and client requirements to ensure submissions are compliant and aligned with evaluation criteria.
• Develop bid plans, submission programmes and responsibility matrices to manage deadlines effectively.
• Coordinate contributions from multiple stakeholders, maintaining version control and ensuring deadlines are met.
• Draft, edit and proofread bid responses to ensure clarity, consistency and quality.
• Produce high-quality submission documents using Microsoft Office and Adobe InDesign.
• Manage tender portal submissions and maintain relevant supplier registration platforms.
• Conduct lessons learned reviews and support continuous improvement initiatives.

• Maintain and monitor opportunity pipelines, working with sector leaders to track prospects and priorities.
• Support market research, competitor analysis and client intelligence activities.
• Prepare capability statements, project case studies, CVs and other business development collateral.
• Develop compelling presentation materials for client meetings, interviews and pitches.
• Support the organisation and delivery of client events, networking activities and sector initiatives.

• Maintain and develop the Infrastructure bid library.
• Ensure content remains current, compliant and aligned with sector priorities.
• Identify content gaps and work with subject matter experts to create new materials.
• Monitor frequently asked questions and maintain standard responses across key themes such as ESG, sustainability, health & safety and social value.
• Promote best practice in bid management and contribute to the enhancement of tools, templates and processes.

About You

• Demonstrable experience in business development, bids or proposals within professional services, consultancy, infrastructure, construction or the built environment.
• Proven experience managing complex bids from inception to submission.
• Strong understanding of public sector procurement processes and frameworks.
• Excellent written communication, copywriting, editing and proofreading skills.
• Strong project management and organisational abilities.
• Experience coordinating multiple stakeholders and competing deadlines.
• High attention to detail and commitment to quality.
• Strong Microsoft Office skills, particularly Word and PowerPoint.
• Confident communicator with the ability to build credibility with senior stakeholders.
• Resilient, proactive and solutions-focused approach.

• Experience within infrastructure, major projects, construction consultancy or engineering sectors.
• Knowledge of procurement portals such as Ariba, Delta, Proactis and Jaggaer.
• Adobe InDesign experience.
• Understanding of client pursuit planning and wider business development practices.
• Experience supporting interviews, presentations and client engagement activities.

Our Offer to You

• In return, we offer you a supportive and collaborative team environment of marketing professionals including BD, communications, digital and design.  
• Support in your personal development through the marketing team CPD programme and the firm’s Learning & Development programme.  
• Hybrid working with most days in the office but with the option to spend some working from home (with flexibility around this when the need arises). 
• A generous benefits package including 27 days annual leave, plus bank holidays and Christmas shutdown, pension plan and more.
• Access to our Employee Assistance Programme and network of Mental Health First Aiders. 
• Opportunity to join or spectate at a wide variety of subsidised sports and recreational teams including softball, netball, squash, football, cricket and music.