- Salary
- $66k – $83k
- Location
- Stewart Biology Bldg, Canada
- Workplace
- Remote, Hybrid, Onsite
- Type
- Part-time
- Department
- Marketing
- Education
- PhD
- Closing date
- Today
- Source
- Workday
Description
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Contract until August 1, 2027.
Quebec Centre for Biodiversity Science (QCBS) is expanding its role as a convener of scientific communities, notably through a major international conference to be held in Montreal in June 2027, titled From Living Data to Ecological Intelligence. This event will be co-organized with four other leading international biodiversity networks. However, QCBS will serve as the local host and will be responsible for logistical planning and delivery. The conference is expected to attract between 600 and 800 participants from around the world.
Position Summary
The Events Officer will organize and execute all conference-related activities, ensuring high-quality delivery while contributing to the visibility and impact of the QCBS. This includes liaising with stakeholders, planning and organizing all logistical aspects of the event, developing communications content, and overseeing the event budget.
Event Planning
Plan and organize the conference project, including timelines and budget tracking.
Provide recommendations on conference design, participant experience, and hybrid/virtual formats.
Prepare post-event reports, including participant feedback, impact metrics, and recommendations.
Communications & Outreach
Draft event communications, including website content, registration systems, and promotional content in collaboration with the QCBS Communications Officer.
Ensure communications align with QCBS and McGill branding and visibility objectives.
Program
Collaborate with and chair the scientific committee to structure the conference program.
Oversee abstract submission processes, review, analyse, and interpret submitted abstracts, and manage peer review workflows and scheduling.
Plan and organize the participation of high-level guests.
Logistics Management
Identify and liaise with venues, caterers, and service providers to support event delivery.
Plan logistics for plenary speakers, including travel and scheduling.
Provide guidance on visa processes for international participants.
Attend and support on-site event delivery, ensuring logistics are carried out effectively.
Stakeholder & Partnership
Act as a liaison between QCBS and external partners, including international biodiversity networks.
Support sponsor relations and partnership agreements.
Finance
Oversee and monitor the event budget in accordance with McGill financial procedures.
Oversee expenditures and support financial reporting for the conference.
Other Qualifying skills
Bilingual; excellent verbal and written communication skills, in both English and French.
A master’s degree in a relevant field, such as Environmental Science, Conservation, or related discipline. A PhD would be an asset but is not required.
Demonstrated experience delivering planning large-scale international scientific or academic conferences
Strong project management expertise, including executing and budget management.
Familiarity with university administrative environments (preferably within McGill University or similar institutions)
Excellent stakeholder engagement and communication skills with proven ability to manage relationships with senior and international partners.
Experience with conference platforms, online abstract submission and management systems, and hybrid/virtual event logistics.
Knowledge of McGill financial procedures or comparable institutional financial frameworks
As one of Montreal's Top Employers, here is what we offer:
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-COM2A - Internal External Relations - Professional 2Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
