- Salary
- $56k – $73k/yr
- Location
- Benson, MN, MN, US
- Department
- Engineering
- Education
- High School
- Source
- GovernmentJobs
Description
***This job posting is an internal job posting and ONLY for current eligible Swift County employees to apply.***
If you are NOT a current employee, please visit our website, https://swiftcounty.gov/careers, to view and apply online for job titles opened to receive applications from the public.
Position Summary
Performs administrative support for the Communications and Corrections Division of the Swift County Sheriff’s Office.
Scope of Responsibility
Responsible to provide administrative, clerical, and customer service activities maintaining the security and accuracy of civil, criminal and administrative records. Performs the duties of a Communications and Corrections Officer when required, and related work.Duties and Responsibilities
Essential Functions
A. Provides information for the County Attorney Office, Benson and Appleton Police
Departments. Forwards reports and incidents to the County Attorney for charging.
B. Reviews and codes incidents.
C. Manages case files.
D. Performs records checks.
E. Reviews and releases information to the public as appropriate and within statutory
guidelines.
F. Transcribes information.
G. Processes civil process functions: prepares civil process papers for service; collects and
processes payments; attends civil process training; maintains and reconciles Department
checking account.
H. Coordinates electronic alcohol and home confinement monitoring for inmates and persons
on probation. Forwards completed information to probation office and the courts.
I.
Prepares handgun purchase and carry permits for review and approval; maintains finances,
prepares financial report on carry permits for the State of Minnesota.
J. Assists jail and dispatch office.
K. Performs receptionist duties: Greets the public and provides information; answers phones
and directs calls; sorts and routes mail.
L. Orders and maintains office inventory.
M. Troubleshoots computer issues.
N. Assigns new 911 addresses; notifies Auditor’s Office of new addresses.
O. Coordinates and completes Mortgage Foreclosure sales and paperwork.
P. Performs the duties of a Communications and Corrections Officer when required.
Additional Functions
A. Attends training, education and meeting sessions.
B. Performs other duties as assigned or apparent. Minimum Qualifications
A. High school diploma or equivalent with coursework in accounting, record keeping or office
support or related field, or equivalent combination of education and experience.
B. Valid MN Driver’s License.
C. Possess or ability to acquire Notary Public Certification.
D. Ability to successfully complete training for Data Practices Law and Handgun laws within
one year of hire. Knowledge, Skills and Abilities
A. Knowledge of office terminology, procedures and equipment and of business English,
spelling and arithmetic.
B. Knowledge and skill operating standard office computer equipment and applicable
hardware and software.
C. Ability to read and understand policies, procedures, manuals, etc.
D. Ability to maintain complex records.
E. Skill in transcription.
F. Ability to operate finger print machine, dispatch radio and paging system, portable breath
test machines; and standard office computer equipment and applicable hardware and
software.
G. Ability to provide credible testimony in court.
H. Ability to multi-task with numerous interruptions and prioritize as necessary.
I. Excellent communication skills, both oral and written, and interpersonal skills as applied to
interactions with staff, associates, officials, and the general public.
J. Ability to establish and maintain effective working relationships with others.
Employee Core Competencies
Quality of Work
A. Maintains a high level of accuracy and attention to detail.
B. Demonstrates the ability to use resources productively, effectively, and efficiently.
C. Demonstrates the ability to think proactively, anticipates potential problems, and provides
workable solutions and alternatives with a ‘can do’ approach.
D. Develops and maintains good working knowledge of job responsibilities and prescribed
procedures, which facilitates the efficient performance of duties.
E. Takes initiative to utilize job knowledge to analyze situations, resolve problems, and reach
decisions.
Quantity of Work
A. Exhibits good organizational and time management skills: plans and schedules completion
of work accountabilities in order of priority, making the most effective use of time.
B. Self-motivated and works independently: demonstrates willingness to assume new and
challenging assignments.
C. Demonstrates ability to work well under pressure, utilizing resources effectively.
Professional Conduct/Integrity
A. Demonstrates knowledge and actions consistent with the County’s values and the
County’s code of ethics and conduct.
B. Demonstrates high moral principles and professional standards with others through
truthfulness and sincerity; makes ethical decisions.
C. Shows respect for others’ ideas, perspectives, and styles.
D. Demonstrates appropriate business etiquette and social skills.
Customer Service
A. Provides information, options, and/or solutions to inquiries, concerns, and/or requests from
the diverse public in a respectful manner.
B. Maintains the County’s reputation of providing a high-level of customer satisfaction.
Communication
A. Demonstrates the ability to develop and maintain working relationships to produce results,
and a work environment that builds rapport and trust.
B. Communicates professionally and effectively with internal and external customers through
spoken and written correspondence, including emails.
C. Maintains confidentiality.
D. Listens well; respects viewpoints different than own.
E. Contributes knowledge, experience, and feedback appropriately to others.
Safety
A. Maintains a safe work environment by complying with County safety policies and
procedures, and attends necessary trainings.
B. Performs duties with consideration to minimize risk. Reports safety concerns to appropriate
parties.
Accountability and Dependability
A. Adheres to all County policies and procedures.
B. Competently performs all required job duties.
C. Maintains an acceptable record of work attendance, and punctuality in accordance with
If you are NOT a current employee, please visit our website, https://swiftcounty.gov/careers, to view and apply online for job titles opened to receive applications from the public.
Position Summary
Performs administrative support for the Communications and Corrections Division of the Swift County Sheriff’s Office.
Scope of Responsibility
Responsible to provide administrative, clerical, and customer service activities maintaining the security and accuracy of civil, criminal and administrative records. Performs the duties of a Communications and Corrections Officer when required, and related work.Duties and Responsibilities
Essential Functions
A. Provides information for the County Attorney Office, Benson and Appleton Police
Departments. Forwards reports and incidents to the County Attorney for charging.
B. Reviews and codes incidents.
C. Manages case files.
D. Performs records checks.
E. Reviews and releases information to the public as appropriate and within statutory
guidelines.
F. Transcribes information.
G. Processes civil process functions: prepares civil process papers for service; collects and
processes payments; attends civil process training; maintains and reconciles Department
checking account.
H. Coordinates electronic alcohol and home confinement monitoring for inmates and persons
on probation. Forwards completed information to probation office and the courts.
I.
Prepares handgun purchase and carry permits for review and approval; maintains finances,
prepares financial report on carry permits for the State of Minnesota.
J. Assists jail and dispatch office.
K. Performs receptionist duties: Greets the public and provides information; answers phones
and directs calls; sorts and routes mail.
L. Orders and maintains office inventory.
M. Troubleshoots computer issues.
N. Assigns new 911 addresses; notifies Auditor’s Office of new addresses.
O. Coordinates and completes Mortgage Foreclosure sales and paperwork.
P. Performs the duties of a Communications and Corrections Officer when required.
Additional Functions
A. Attends training, education and meeting sessions.
B. Performs other duties as assigned or apparent. Minimum Qualifications
A. High school diploma or equivalent with coursework in accounting, record keeping or office
support or related field, or equivalent combination of education and experience.
B. Valid MN Driver’s License.
C. Possess or ability to acquire Notary Public Certification.
D. Ability to successfully complete training for Data Practices Law and Handgun laws within
one year of hire. Knowledge, Skills and Abilities
A. Knowledge of office terminology, procedures and equipment and of business English,
spelling and arithmetic.
B. Knowledge and skill operating standard office computer equipment and applicable
hardware and software.
C. Ability to read and understand policies, procedures, manuals, etc.
D. Ability to maintain complex records.
E. Skill in transcription.
F. Ability to operate finger print machine, dispatch radio and paging system, portable breath
test machines; and standard office computer equipment and applicable hardware and
software.
G. Ability to provide credible testimony in court.
H. Ability to multi-task with numerous interruptions and prioritize as necessary.
I. Excellent communication skills, both oral and written, and interpersonal skills as applied to
interactions with staff, associates, officials, and the general public.
J. Ability to establish and maintain effective working relationships with others.
Employee Core Competencies
Quality of Work
A. Maintains a high level of accuracy and attention to detail.
B. Demonstrates the ability to use resources productively, effectively, and efficiently.
C. Demonstrates the ability to think proactively, anticipates potential problems, and provides
workable solutions and alternatives with a ‘can do’ approach.
D. Develops and maintains good working knowledge of job responsibilities and prescribed
procedures, which facilitates the efficient performance of duties.
E. Takes initiative to utilize job knowledge to analyze situations, resolve problems, and reach
decisions.
Quantity of Work
A. Exhibits good organizational and time management skills: plans and schedules completion
of work accountabilities in order of priority, making the most effective use of time.
B. Self-motivated and works independently: demonstrates willingness to assume new and
challenging assignments.
C. Demonstrates ability to work well under pressure, utilizing resources effectively.
Professional Conduct/Integrity
A. Demonstrates knowledge and actions consistent with the County’s values and the
County’s code of ethics and conduct.
B. Demonstrates high moral principles and professional standards with others through
truthfulness and sincerity; makes ethical decisions.
C. Shows respect for others’ ideas, perspectives, and styles.
D. Demonstrates appropriate business etiquette and social skills.
Customer Service
A. Provides information, options, and/or solutions to inquiries, concerns, and/or requests from
the diverse public in a respectful manner.
B. Maintains the County’s reputation of providing a high-level of customer satisfaction.
Communication
A. Demonstrates the ability to develop and maintain working relationships to produce results,
and a work environment that builds rapport and trust.
B. Communicates professionally and effectively with internal and external customers through
spoken and written correspondence, including emails.
C. Maintains confidentiality.
D. Listens well; respects viewpoints different than own.
E. Contributes knowledge, experience, and feedback appropriately to others.
Safety
A. Maintains a safe work environment by complying with County safety policies and
procedures, and attends necessary trainings.
B. Performs duties with consideration to minimize risk. Reports safety concerns to appropriate
parties.
Accountability and Dependability
A. Adheres to all County policies and procedures.
B. Competently performs all required job duties.
C. Maintains an acceptable record of work attendance, and punctuality in accordance with
Skills
SwiftCustomer Service