Records Applications Governance Specialist

Records Applications Governance Specialist

Description -

Job Summary

• This role is responsible for supporting Records & Information Management (RIM) programs through records application assessments, application retirement initiatives, records technology coordination, and ongoing maintenance of records management tools. The role collaborates with business, IT, legal, privacy, and compliance stakeholders to ensure records requirements are integrated into application lifecycles, retirement projects, and records technology solutions while maintaining compliance with corporate governance and regulatory obligations.

Responsibilities

• Demonstrates a comprehensive understanding of records management principles, records retention requirements, information governance standards, and application lifecycle management.

• Supports records application assessments by evaluating business applications, identifying records requirements, retention obligations, legal hold considerations, and disposition requirements.

• Coordinates application retirement initiatives, ensuring records are appropriately retained, migrated, archived, or defensibly disposed of in accordance with approved retention schedules and compliance requirements.

• Reviews and maintains records management system documentation, inventories, application assessment repositories, and project records to ensure data completeness and accuracy.

• Develops and maintains records application assessment templates, tracking tools, reporting dashboards, and governance documentation.

• Partners with business stakeholders, IT teams, privacy, legal, and compliance functions to identify records risks and implement remediation strategies during application modernization and retirement projects.

• Coordinates records technology projects, including enhancements, upgrades, migrations, testing activities, and deployment support for records management tools and platforms.

• Supports records governance reviews, audits, and compliance assessments to ensure records management requirements are consistently applied across systems and applications.

• Provides guidance and mentorship to less-experienced team members involved in records assessments, application retirement activities.

Education & Experience Recommended

• High School Diploma / General Education Diploma (GED) / Higher Secondary Education or equivalent work experience and demonstrated competence.

• Typically has 2-4 years of related experience in Records & Information Management, Information Governance, etc

Preferred Certifications

NA

Knowledge & Skills

• Records & Information Management

• Information Governance

• Records Retention & Disposition

• Application Assessment

• Application Retirement Management

• Audit Support

• Documentation Management

• Stakeholder Management

• Records System Administration

Cross-Org Skills

• Effective Communication

• Results Orientation

• Learning Agility

• Digital Fluency

• Customer Centricity

• Collaboration & Influencing

• Problem Solving

Impact & Scope

• Impacts departmental objectives and leads or provides expertise to records management projects, application retirement programs, technology initiatives, and cross-functional governance activities.

Complexity

• Works on structured records management and cross-functional coordination to develop effective advice and recommendations.

Disclaimer

• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Job -

Quality

Schedule -

Full time

Shift -

No shift premium (India)

Travel -

Relocation -

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"