Assistant Property Manager

Description

Job Description:

The Assistant Property Manager (APM) is part of the Operations Team within CloudHQ. The APM shall provide support for the Operations Management and Accounting Teams in the day-to-day operations of a large-scale data center, while ensuring that the highest levels of service are maintained.

Job Responsibilities:

The APM should have a background in Real Estate Management, basic administrative skills and accounting. This position will report to the Property Manager and work closely with the Property Accountants and Operations Team in providing the highest level of client service, processing purchase orders and invoices and maintaining the facility and grounds. 

Other responsibilities include:

• Purchase Orders: Initial review, processing and routing for approval.  
• Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution of issues with vendor.  
• Tax Exempt filings: Sales and Use and Fuel
• Certificates of Insurance (COI): Maintain and ensure all Vendor and Tenant COI’s are current and in place
• Contract Administration: Assist in maintaining and ensuring all contracts are current and in place
• Lease Administration: Assist in maintaining and ensuring all obligations are met
• Non-Disclosure Agreements (NDA): Maintain and ensure all Vendor and Tenant NDA’s are current and in place
• Service Notices: Send and close out notices for upcoming work at site
• Service Requests: Acknowledge, assign, update and close out all tenant requests
• Organize and file facility related documents
• Conduct routine property inspections to prevent and identify problems and exposures
• Order office supplies and maintain office equipment
• Other duties as required
• Local travel required

Requirements

Skills Required:

• Bachelor’s degree preferred, not required 
• Expertise in popular Microsoft office suite applications (e.g. Excel, Word, Outlook) 
• Familiarity with Accounting software applications
• Very strong organizational skills and attention to detail 
• Outstanding written and verbal communication skills and command of the English language
• Ability to maintain excellent vendor and tenant relationships
• Actively solicit feedback to ensure all responsibilities, activities and deliverables meet expectations
• Ability and willingness to respond to emails and phone calls after hours in the event of an emergency

Skills Desired:

• Two+ (2+) years’ experience in the Property Management industry