Education Coordinator

Description

At Adopt-A-Family of the Palm Beaches, we believe every family deserves stability, dignity, and the opportunity to thrive. For more than four decades, we’ve worked to strengthen our community by providing housing, support, and hope to families experiencing or at risk of homelessness. When you join our team, you become part of a mission-driven organization that shows up every day to help families build brighter, more secure futures. 

POSITION TITLE: EDUCATION COORDINATOR

SUMMARY: 

The Gen2 Education Coordinator plays a key role in advancing Adopt-A-Family’s commitment to ensuring that education is valued, prioritized, and fully supported across all agency programs. This position requires professional experience in education and social services, a passion for motivating students toward academic and personal success, and the ability to build and strengthen the Gen2 Education Partnership in alignment with program goals and measurable outcomes. The Education Coordinator will work with all housing families and children ages 0-18 to ensure proper academic support is in place.

As a lead member of the education team, the Education Coordinator supports students and families through direct services, advocacy, and relationship-building with schools and community partners. The Education Coordinator contributes to ongoing program development, ensures consistent delivery of high-quality educational support, and helps maintain a culture where academic achievement and lifelong learning are actively encouraged and supported.

ESSENTIAL FUNCTIONS:

Student Data & Program Management

• Working with the Data and Evaluation team, create and maintain a comprehensive database of all students enrolled in agency programs, including academic data and education-related outcomes.
• Collaborate with the leadership team to, expand, and continuously improve the Gen2 Education Partnership Program.
• Work with the Finance Department to track and manage the education program budget (testing, tutoring, specialized tools, preschool tuition subsidies, incentives, events, etc.).
• Provide data to program staff for reporting needs.
• Collaborate with external data management teams to review historical data, PBCSD data, and housing data.
• Complete data entry in ClientTrack or similar systems, including intake information, meeting notes, and services provided.

Student Support & Case Management

• Build and maintain supportive relationships with children and families to foster a positive learning environment.
• Monitor academic performance and provide case management support as needed following the Programs Level of Care requirements:
• Level I: Meet at minimum of every two weeks; provide support to youth and parents in immediate academic needs
• Level II: provide monthly follow-ups.
• Level III: provide ongoing communication and coordination with case managers.
• Facilitate initial educational intake, assessment, and placement into appropriate levels of care, followed by regular case reviews with housing staff, Project Grow, and educational programs, including Youth Success.
• Provide tutoring and homework assistance; coordinate volunteer tutors and referrals for additional tutoring or financial support.
• Serve as a mentor to students and a model for parents, offering guidance and encouragement.
• Create and maintain an incentive program and plan education-related community events.
• Create a welcoming, safe, and comfortable space for students of all ages and parents.
• Work closely with case managers to assess educational needs and coordinate referrals to community partners.
• Meet regularly with case managers to review student progress and needs; participate in case management meetings as needed.
• Coordinate monthly inter-department meetings
• Work closely with Youth Success Program Manager and Project Grow staff to ensure alignment of services.
• Support the Youth Success Program (YSP) Program Manager and attend off campus activities such as all summer fieldtrips with YSP and be available for evening groups as needed

School & Community Collaboration:

• Build and maintain relationships with preschools, daycare providers, and Palm Beach schools that current students are attending to support smooth student enrollment and transitions.
• Work collaboratively with Project Grow and Youth Success teams to replicate intensive student services.
• Maintain strong working relationships with McKinney-Vento staff and other community partners.
• Attend community meetings as needed.
• Represent Adopt-A-Family at community meetings and events to build positive rapport.
• Develop and maintain partnerships with educational facilities where students are currently enrolled.

Advocacy & Specialized Educational Support:

• Facilitate psychoneurological testing through established channels.
• Advocate for students requiring Individual Education Plans (IEPs) or 504 Plans.
• Serve as an advocate during school meetings.
• Stay informed about changes in standardized testing and provide appropriate support.
• Assist families with applications for public and private schools, choice programs, Step Up scholarships, FAFSA, colleges, and other scholarship opportunities.
• Help arrange transportation for education-related appointments.
• Connect with community partner to provide parents and students with on-campus workshops and education resources
• Facilitate parent and student workshops to support emotional, social and educational needs

Events & Additional Responsibilities:

• Support and participate in children-focused special events (Back to School, Movie Night, Trunk or Treat, etc.).
• Facilitate presentations on educational topics for children and parents.
• Collect report cards and maintain educational records.
• Perform all other duties as assigned.

Program Knowledge:

• Develop a deep understanding of the agency’s housing programs, including policies, procedures, and ancillary services.
• Build knowledge of the operations, educational philosophy, and services provided by existing youth educational programs.
• Continuously learn about Step Up for Students scholarships, FAFSA, SAT/ACT/CLT preparation, college and trade school applications, military pathways, and job-readiness resources for high school graduates.
• Maintain familiarity with available educational resources and referral options.
• Attend relevant conferences and trainings, including the National Association for the Education of Homeless Children and Youth (NAEHCY) Conference as requested.

Training and Development:

• Demonstrate understanding and commitment to Adopt-A-Family’s mission
• Participate actively in all agency staff meetings, team meetings, and collaborative projects to support organizational goals and build professional skills
• Understand and follow clearly defined roles, responsibilities, and performance expectations to contribute effectively to departmental success
• Take initiative in learning new tasks and responsibilities that support team operations and build confidence in independent work
• Seek out opportunities for coaching, mentorship, and constructive feedback to support personal growth and career development

Requirements

QUALIFICATIONS: 

Education & Certification

• Bachelor’s degree in education (Early Childhood, Elementary, Secondary, Special Education), Social Work or a closely related field.

Experience

• Minimum of three (3) years of professional experience in education, preferably within a school district, charter school, or related educational institution and/or experience supporting the development of IEPs and coordinating ESE services for students with special needs, including gifted learners and students with Specific Learning Disabilities (SLD).

Technical Proficiency

• Intermediate to advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and SharePoint).

Communications

• Ability to establish and maintain effective working relationships.
• Ability to use a high degree of tact, diplomacy, and discretion when handling sensitive or confidential information.
• Demonstrated ability to build rapport and work effectively with at-risk families and students of all ages.
• Excellent verbal and written communication skills, with the ability to engage individuals from diverse socio-economic backgrounds.

Professional Initiative

• Demonstrated commitment to social impact and alignment with the agency’s mission.
• Ability to adapt to changing organizational needs and priorities
• Ability to maintain accuracy and strong attention to detail.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
• Ability to adapt to changing priorities and organizational needs.
• Ability to work a flexible schedule, including occasional evenings, early mornings, and weekends.

Working Conditions

• Standard office environment
• Outdoor work environment
• Some travel for meetings and networking events with community partners
• Prolonged sitting at the computer
• Hybrid work schedule eligibility may be considered following a 90-day probationary period and subject to supervisor approval

Physical Requirements

• Ability to bend and lift over your head
• Ability to lift a minimum of 25 pounds
• Ability to walk distances
• Ability to work in an outside environment
• Ability to climb stairs
• Ability to drive and be insured

WORK ENVIRONMENT/SCHEDULE:

Full-time Monday through Friday. Occasional weekends may be required
 

COMPENSATION: $60,000-70,000 depending on experience

OUR BENEFITS PACKAGE: 

At Adopt-A-Family of the Palm Beaches, we believe that taking care of our team allows them to take care of the community we serve. We offer a strong, comprehensive benefits package designed to support the well-being, stability, and growth of every employee. Our benefits include:

• Health, Dental, and Vision Insurance
• Generous Paid Time Off, including vacation, sick leave, and paid holidays
• Retirement Plan Options with employer match (if applicable)
• Employee Assistance Program (EAP) for confidential counseling and support
• Professional Development Opportunities to help you grow in your career
• Flexible Work Schedules for eligible positions
• Mileage or Travel Reimbursement for approved work-related travel
• Additional wellness, recognition, or mission-specific perks depending on role

OUR CULTURE & VALUES:

At Adopt-A-Family of the Palm Beaches, our culture is rooted in compassion, dignity, and an unwavering belief in the potential of every family we serve. We show up each day with purpose — to provide stability, hope, and opportunity to families experiencing or at risk of homelessness — and we support one another with the same care we extend to our community.

We value collaboration and teamwork, knowing that meaningful change happens when people work together. Our staff bring diverse perspectives, talents, and lived experiences, and we honor that diversity as a source of strength. We foster an environment where every voice is respected, ideas are welcomed, and learning is continuous.

Integrity guides our decisions, accountability shapes our actions, and empathy fuels our mission. Whether we are working directly with families, supporting programs behind the scenes, or strengthening partnerships across the community, we lead with heart and professionalism. When you join our team, you become part of a supportive, mission-driven organization that believes in lifting families up — and lifting each other up along the way.

Adopt-A-Family of the Palm Beaches is an Equal Opportunity Employer committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Employment with Adopt-A-Family of the Palm Beaches is at-will. This means that either the employee or the organization may end the employment relationship at any time and for any lawful reason.

All offers of employment are contingent upon the successful completion of required background screenings. This may include verification of employment and education history, reference checks, criminal background checks and a review of credit history as permitted by appliable law. Certain positions within our organization require a Florida Level II Background Check, including fingerprinting and screening through state and federal databases, in accordance with Florida Statute 435.04. All screenings are conducted in accordance with federal, state, and local regulations, and results are kept strictly confidential. Applicants who do not meet the screening requirements may be disqualified from employment. 

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By applying, you affirm that all information provided is true, complete, and accurate. Any false, misleading, or omitted information may result in disqualification from consideration or termination of employment.

Adopt-A-Family of the Palm Beaches maintains a drug-free workplace. Candidates may be required to complete pre-employment drug testing in accordance with applicable laws and organizational policy.