Description

Staff Accountant

Heirloom Restaurant Group

Provo, UT | On-site (minimum 4 days/week) | Full-time preferred

About the Role

Heirloom Restaurant Group is looking for a Staff Accountant to join our corporate finance team. This is a hands-on role supporting 12-15 restaurant locations with day-to-day accounting operations, manager support, and month-end close preparation. You will report directly to the Controller and work closely with operations managers across all brands. 

This is an ideal position for a recent accounting graduate or early-career professional looking to build real-world experience across the full accounting cycle in a multi-entity, multi-location restaurant group. You will receive mentoring from a career CFO in all aspects of this role. We are committed to developing this role into a launchpad. Our expectation is that the right person will build enough depth and breadth here to move into a senior accounting or finance role within 18-24 months, whether within Heirloom or with a future employer.

Day-to-Day Responsibilities

Operations & Manager Support

• Serve as the primary accounting point of contact for 12-15 restaurant managers via Slack, responding to questions on invoices, Divvy (our Bill.com corporate spend card program used by managers for location purchases) transactions, cash handling, payroll timelines, and general accounting procedures.

• Monitor and enforce daily and weekly submission deadlines for invoices, Divvy transactions, and cash deposits per established procedures.

• Process incoming corporate mail by reviewing content, providing context, recommending a course of action, and drafting replies for Controller approval when next steps are unclear.

Accounts Payable & Data Entry

• Enter vendor invoices into Restaurant365 (R365), ensuring accuracy, proper coding, and timely processing.

• Import and code daily bank activity into R365.

• Import Divvy/Bill.com credit card activity into R365.

• Ensure AP payments are queued and processed according to the twice-monthly payment cycle (15th and end of month).

• Support ACH payment processing and check printing.

Month-End Close Support

• Reconcile bank accounts on a weekly basis across all entities and locations.

• Chase and collect supporting documentation needed for month-end journal entries and accruals.

• Prepare reconciliation workpapers and flag variances for Controller review.

• Support month-end true-up entries as directed by the Controller.

• Help ensure monthly financials are completed by the 10th of the following month.

Payroll, HR & Benefits

• Assist with semi-monthly payroll processing in Paylocity, including timesheet collection, deadline enforcement, and template preparation.

• Support onboarding, time tracking, and basic HR administration tasks.

• Help ensure payroll tax filings and government audit responses are completed accurately and on time.

• Administer the company's ICHRA benefits program, including enrollment, plan updates, and employee inquiries.

Sales Tax, Compliance & Administrative Support

• Support monthly sales tax filings by gathering POS data and populating the sales tax workbook for Controller review and submission.

• Assist with sales tax audits (state and internal).

• Support annual insurance renewals and workers' comp audits as needed.

• Respond to Certificate of Insurance (COI) requests from landlords and other third parties; maintain current COI records across all locations.

• Serve as the first point of contact for R365 system issues by researching problems, opening vendor support tickets, and following through to resolution.

• Handle general administrative support tasks for the finance function as they arise.

Why This Role

• Full-cycle exposure: AP, bank reconciliation, payroll, sales tax, month-end close, and financial reporting, all within your first year.

• Direct mentorship from the Controller on financial analysis, cash forecasting, and investor-level reporting.

• Multi-entity complexity that builds your resume faster than a single-location role.

• A clear growth trajectory: we want this role to be the best 18-24 months on your resume.

Requirements

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or a closely related field.• Foundational understanding of the general ledger, debits/credits, and the month-end close process.• Strong attention to detail and organizational skills.• Comfortable working in a fast-paced, multi-location environment.• Responsive communicator who can keep up with manager questions via Slack.• Proficiency with Excel/Google Sheets.

Preferred

• Experience with Restaurant365 (R365), Divvy/Bill.com, or Paylocity.• Internship or part-time experience in accounting or bookkeeping.• Exposure to multi-entity or restaurant/hospitality accounting.• Interest in growing into a senior accounting or finance role.