Proposal Engineer

Position Title: Proposal Engineer (MENA / International Projects)

Location: UAE

Purpose The Proposal Engineer supports and coordinates the preparation of competitive techno- commercial proposals for international opportunities within the Oil C Gas, Energy, and Infrastructure sectors. The role combines proposal management, estimating coordination, and technical/commercial alignment to ensure delivers high-quality, compliant, and compelling submissions.

Key Responsibilities
Proposal Management & Coordination

• Manage the end-to-end proposal process, from receipt of RFP/ITB to submission and post- bid clarifications, ensuring compliance with procedures and client requirements.
• Develop the Bid Synopsis, summarizing key scope elements, commercial and technical risks, execution strategy, and win themes for management review and bid/no-bid decision.
• Lead and coordinate the internal Gate Review Process (Bid/No-Bid, Kick-off, Mid-Term, Final Review, and Submission Approval), ensuring all stakeholders are aligned.
• Establish and maintain the proposal schedule, action tracker, and deliverable matrix; monitor progress and resolve bottlenecks proactively.
• Prepare the Table of Contents, define roles, and assign responsibilities across engineering, estimating, procurement, and project controls teams.
• Coordinate inputs for both technical and commercial volumes, ensuring alignment between scope, assumptions, and pricing.

Estimating & Commercial Support 

• Collaborate with the Lead Estimator to prepare man-hour estimates, pricing sheets, and cost summaries in accordance with tender requirements.
• Support the preparation of the Estimate Basis Memorandum (EBM) and ensure alignment between technical assumptions and commercial structure.
• Validate that subcontractor and vendor quotations are consistent with technical specifications and pricing assumptions.
• Ensure linkage between the Risk Register and cost estimate, reflecting identified risks and mitigations.
• Review final pricing submissions for accuracy, clarity, and compliance.

Strategy, Risk &Compliance

• Identify key contractual, financial, and execution risks; compile and update the Bid Risk Register for management review.
• Support the preparation of Executive Summaries, Methodology Write-ups, and Project Execution Plans for inclusion in proposals.
• Contribute to the definition of the bid strategy and win plan, cascading priorities to involved functions.
• Coordinate with functional leads and management to secure approvals for key enclosures such as Bank Guarantees, Parent Company Guarantees, Power of Attorney, and Legal/Registration documents.
• Maintain compliance with internal Tender Governance Procedure (TGP) across all submissions.

Documentation & Systems

• Maintain and update the CRM/Proposal Database with all opportunities, submittals, and outcomes.
• Ensure complete documentation, archiving, and traceability of all proposal records and correspondence.
• Contribute to continuous improvement of proposal templates, estimating tools, and document control processes.

Technical & Functional Skills

• Strong understanding of EPCm / Detailed Engineering / FEED / EPC proposal development processes.
• Competence in cost estimation fundamentals, including man-hour estimation, discipline CTRs, and cost breakdown structures.
• Strong analytical and writing skills; able to produce high-quality proposal narratives.
• Proficiency in MS Office Suite, Adobe Acrobat, and CRM applications.
• Excellent communication, coordination, and multitasking skills across multiple bids and time zones.

Qualifications & Experience

• Education: Bachelor’s Degree in Engineering (Mechanical, Civil, or related field).
• Experience: Minimum 5–8 years in Proposals within the Oil C Gas or Energy industry, including exposure to international tenders.
• Preferred: Experience in Engineering Consultancy, EPCm, or EPC proposal development.