Procurement Agent

Engineering a world of possibilities

Mines Office of Procurement and Contract Services is seeking our next team member!

The Procurement Agent is responsible for the procurement and contracting of materials, supplies, equipment, and services for Mines in the Procurement and Contracting Department. This is a key member of the procurement team and serves as a resource to faculty, staff, and campus administrators.

Procurement and contracting for goods and services is complex and includes many different components which require critical thinking skills in addition to a strong public procurement background. The Procurement Agent will apply public procurement best practices and strategies, regulatory guidelines, accepted purchasing principles and Mines policies to meet the job requirements and responsibilities.

Essential responsibilities include managing purchase requests, administering solicitations, navigating complex procurements and reviewing contracts, and other documentation. The position requires adaptive thinking skills, working independently and as a team, ability to research and resolve issues, strategically analyzing procurement requests, and consistently reviewing processes and procedures, and making recommendations for improvements.

The position is responsible for handling a large amount of data, a high volume of requests where attention to detail, organization and timeliness are essential.

Procurement offers a hybrid work environment, in accordance with Mines Flexible Workplace Policy. This position is eligible for hybrid work following an initial training period and subject to management approval.

Please note: This position is not eligible for visa sponsorship now, nor will it be in the future.

PRIMARY RESPONSIBILITIES

General Procurement Duties

• Maintain the integrity of the public procurement process.
• Serve as primary procurement contact and offer guidance to campus.
• Manage and execute University purchase requests, including intake, pre-approval routing, vendor verification, negotiation, and processing.
• Analyze purchasing needs, specifications, and data; clarify requirements with requestors.

Competitive Solicitations

• Develop, issue, and manage competitive solicitations including Request for Proposals, Invitation for Bids, Sole Sources, and Documented Quotes of various complexity.  Depending on scope of solicitation, one or several Procurement Agent may be assigned and may work in coordination with the Senior Procurement Agent, the Procurement Manager or other senior staff.
• Assist with drafting of scope of work and information requested from bidders/offerors including review of previous similar solicitations (if available), researching publicly available solicitation documents for similar goods and/or services, providing guidance to scope writers, ensuring clarity and accuracy and obtaining sign off from appropriate parties.  
• Prepare other solicitation documentation including timeline outlines, bidder lists, addendums, responsiveness verification, evaluation materials, committee training materials, selection notices, and award documents.
• Schedule and conduct pre-bid meetings and/or walk-through events with internal and external participants.  

Contract Review and Management

• Draft, review, negotiate and administer low complexity contracts on Mines or vendor templates.
• Work with the Contract Administrators or management team to draft, review, negotiate and administer medium to highly complexity contracts on Mines or vendor templates. Assess the risk level of terms and work with Contract Administrators, as needed, on high risk, problematic, or difficult contract terms to resolve.
• Create contract records in contracts database including appropriate documentation such as the original and modified contract, notes to file, exhibits, approval documents (as applicable) relevant correspondence and other files as necessary.

Systems and Reporting

• Utilize Workday, contracts database, Microsoft suite, and other campus and procurement tools to support process efficiency.
• Run procurement reports to provide information, interpretation and/or guidance to campus or to manage procurement-related data.
• Understand and assist with end of fiscal year reporting to facilitate transition between fiscal years.

Minimum Qualifications

• Bachelor’s degree in business or related field and two years of procurement-related experience OR
• 6 years of procurement-related experience.
• Proven track record in professional environments with a focus on self-motivation and multitasking.
• Proficient in Microsoft Office Suite, databases, presentation software, and enterprise financial systems.
• Comprehensive understanding of public procurement theories, principles, and best practices.
• Strong research and problem-solving abilities, with the independent judgment to analyze information and provide recommendations to leadership.
• Effective oral and written communication skills, including the ability to convey information to a wide range of constituencies.
• Demonstrated customer service skills and the ability to work fairly and equitably within a diverse community.
• Maintains a high sense of personal and professional ethics and integrity.
• Proven ability to meet multiple deadlines while recognizing when to seek assistance or ask questions.

Preferred Qualifications

• Procurement experience working in an institution of Higher Education, K-12 education or public institution. 
• Demonstrated familiarity with Workday. 
• Excellent training skills. 
• Institutional knowledge of Mines including policy, processes, departmental needs and contracts.  
• Nationally recognized procurement certifications such as CPPB, NIGP-CPP, or ability to obtain certification.  

Salary and Benefits

Rate of $60,000.00 - $62,200.00/year

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Fully paid health and dental premiums

• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.

• Fully vested retirement plan on first day of employment, with generous employer contribution

• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)

• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits.

How to Apply

Applicants must:

• Complete an online application (personal information, demographic information, references, veteran status)

• Upload a resume or CV

• Upload a cover letter

References will not be contacted until later in the selection process and you will be informed before that contact is made.

This position may be used to fill one or more positions.

This posting will close on August 5, 2026 at 11:59 p.m. Application review will begin on August 6, 2026.

Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position.

This posting may be used to fill more than one vacancy based on business needs.

References will not be contacted until later in the selection process and you will be informed before that contact is made.

Successful completion of a background investigation is required for this position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 8,200 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?

Look to Mines.

Additional Information and Reasonable Accommodation Requests
It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at [email protected] or 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting