Transport Coordinator

Bellville 

Salary: R21K - R30K CTC Per Month pending experience

Our Client

Our client, a well-established organisation within the logistics and fruit export industry, is looking for a highly organised and proactive Transport Coordinator to join their operations team. This role is responsible for planning, coordinating and monitoring the transportation of export and import containers, ensuring that all shipments are delivered efficiently, on time and in accordance with operational requirements.

The successful candidate will thrive in a fast-paced environment, possess exceptional planning and communication skills, and be able to build strong relationships with transporters, clearing agents, shipping lines and internal stakeholders.

Key Responsibilities

Transport Planning & Coordination

• Plan and arrange transport for all export containers scheduled for loading.

• Coordinate daily transport requirements, including same-day transport requests.

• Arrange transport for import containers.

• Allocate transport providers within the company's operating system (NAV) and issue transport instructions.

• Schedule and coordinate transport resources to meet vessel and loading deadlines.

• Communicate rolling transport plans with transport service providers.

• Coordinate temporary trailer requirements where applicable.

• Provide clearing agents with the required documentation and information for cross-border shipments.

Shipment Monitoring & Communication

• Monitor the progress of all scheduled loads throughout the day.

• Communicate load status updates and operational changes to internal stakeholders.

• Ensure any delays, disruptions or deviations are communicated promptly.

• Investigate and resolve transport-related issues while minimising operational delays.

• Maintain accurate system updates and ensure all shipment information remains current.

• Handle transport-related queries from internal and external stakeholders.

Operational Support

• Reallocate transport where operational requirements change.

• Coordinate plug-in requirements during port congestion, weather delays or wind-bound situations.

• Arrange cross-hauls and alternative transport solutions where necessary.

• Ensure no missed vessel loadings or unnecessary short shipments occur.

• Capture operational deviations and exceptions accurately within company systems.

Requirements

Qualifications & Experience

• Relevant qualification in Logistics, Supply Chain or Transport Management will be advantageous.

• Previous experience in a transport coordination, logistics or export operations role.

• Experience within the fruit export, shipping or freight forwarding industry would be highly beneficial.

• Working knowledge of transport planning and logistics coordination.

• Experience working with ERP or transport management systems (NAV experience advantageous).

Knowledge Required

• Understanding of transport planning and logistics operations.

• Knowledge of export documentation and shipping line processes.

• Understanding of import and export container movements.

• Familiarity with cross-border transport requirements.

• Understanding of operational procedures and continuous process improvement.

• Awareness of industry trends within logistics and transport.

Skills & Competencies

The ideal candidate will demonstrate:

• Excellent verbal and written communication skills.

• Strong planning, scheduling and organisational ability.

• Exceptional attention to detail and accuracy.

• Excellent problem-solving and decision-making skills.

• Strong relationship-building and stakeholder management abilities.

• The ability to remain calm under pressure and manage multiple priorities.

• A proactive, solutions-driven approach with a strong sense of accountability.

• Effective time management and the ability to meet strict deadlines.

• High levels of professionalism, integrity and dependability.

• A collaborative mindset with the ability to work effectively across teams.

• Strong administrative and reporting skills.

Personal Attributes

The successful candidate will be someone who:

• Demonstrates a strong customer service mindset.

• Builds positive relationships with both internal and external stakeholders.

• Takes ownership of their work and follows through on commitments.

• Thinks proactively and identifies solutions before problems escalate.

• Displays patience, humility and professionalism in challenging situations.

• Is adaptable and able to respond quickly to changing operational demands.

• Consistently delivers high-quality work in a fast-paced environment.