Project Coordinator

WHO WE ARE

On Board Experiential (OBE) is an award winning, full service, experience-led agency that creates meaningful brand experiences worldwide, with office locations in London, San Francisco, Los Angeles and NYC.   

We help brands to cut through the noise, capture consumer attention and leave lasting impressions that live beyond the shareable, streamable, screamable moment.  

We are specialists in creating extraordinary brand events – immersive, engaging and unrivalled. 

The London office is the most recent to open its doors in the OBE family, making us the new kids on the block, but backed by years of experiential experience. Boasting a heavy hitting portfolio of incredibly active brands and a range of well-established partners, we’re well set for an exciting future.   

We work with brands that care. Brands that value meaningful relationships. Brands that are prepared to challenge what’s gone before. Brands that aren’t prepared to settle for OK. Brands that want the competitive advantage. Brands that act.  

We are OBE and we’re a team of experiential playmakers.  

THE ROLE

The Project Coordinator is a proactive individual eager to cut their teeth and get stuck into all areas of Experiential Marketing. With a keen desire to learn and a passion for the industry, the Project Coordinator will have the opportunity to work across a multitude of service areas, to include:  

• Customer Service
• Account & Project Administration
• Event Production Support 

This role will include joining the project team for one of OBE’s biggest clients, delivering a large scale, major sporting campaign in summer 2027. You will be part of a team ensuring we provide a best-in-class service to our client’s customers. As a result, a significant proportion of the first 6 months in 2027 will be allocated to customer support.

The Project Coordinator role is hugely varied and will work closely with the account, production and creative functions within the business to help build live experiences in line with client briefs and objectives. You will work across multiple projects; from large scale major campaigns to smaller bespoke experiential activations in a wide range of settings. You will be part of a team ensuring that we provide a service for ‘in real life’ moments that are best in class.

On a day-to-day basis you work collaboratively and creatively with your colleagues, suppliers and clients in order to help deliver high quality campaigns. Fresh thinking is part of our DNA, to bring disruptive and innovative ideas to all of our campaigns. 

RESPONSIBILITIES

The Project Coordinator role can be varied, and you will have a wide range of responsibilities, including: 

Customer Engagement – 50% 

• Customer service response management via email and phone
• Being main point of contract for all customer enquires – including interest in hospitality services
• Supporting the delivery of content on digital platforms, including website and social
• Inputting into content concepts and timings  
• Supporting the day to day delivery of customer engagement and acquisition campaigns / planners 

Account & Project Administration – 25% 

• Assisting the Account Lead in managing day to day relationships with allocated client
• Working alongside the Account Lead to facilitate client briefs
• Managing specific day to day administrative tasks. Including KPI weekly reporting  
• Supporting the creation of key client documentation for event day  
• Managing your own workload using OBE London’s project management processes
• Supporting with the presentation of responses to briefs and key documents to clients
• Supporting Account Lead with the management of delivery budgets 

Event Production Support – 25% 

• Supporting the Event Production Lead with innovative and creative solutions in the design and delivery phase of campaigns
• Assisting the Event Production Lead with the management of key suppliers, stakeholders and partners
• Supporting on ground execution of client events
• Supporting the completion of key event delivery documentation 

ABOUT THE PERSON

We are looking for a highly dedicated member of the team with a keenness to learn. As a Project Coordinator at OBE London you: 

• Are passionate about brand and experiential marketing in the sport and entertainment space
• Are willing to learn from the team around you
• Have a DNA of fresh thinking to help create disruptive campaigns  
• Have good verbal and written communication skills
• Are highly organised
• Are experienced in using MS Office (strong Outlook and Excel skills desired)  
• Excellent attention to detail
• Have great interpersonal skills
• Are a problem solver and solutions driven
• Are calm under pressure and approachable at all times
• Strong multi-tasking skills 

PACKAGE 

Contract: Permanent

Hours: 37.5 hours a week 

Location: Hybrid, London, minimum of 3 days a week in office / with your colleagues  

Salary: £29,000  

Holiday: 25 days annual leave (pro rata), Bank Holidays & time off in lieu for every weekend day worked 

Benefits: 

• Bonus scheme
• Pension contribution
• Flexi Friday and hybrid working policy
• Professional development and training  
• Approaches to wellness and physical activity 
• Headspace access
• Birthday day off
• Work from anywhere week

THE APPLICATION PROCESS

We treat all applications on a level playing field, we are striving to create a diverse team that share different cultures, backgrounds and experiences to inform and enhance the campaigns we create.

To apply for the role please submit your CV and covering letter outlining why you are right for the role.

The closing date for applications is Sunday 2nd August 2026.