MANAGER, GRADUATE SCHOOL OF MEDICINE

Job Description:

1. Academic Programme Management

• Together with Head of Programs, you are to coordinate, monitor the development, implementation, and evaluation of Academic programs and other courses.
• Collaborate with Head of Programme and Programme Coordinator to update and enhance course content and syllabus
• Monitor student progress and implement interventions as necessary.
• Conduct regular reviews and assessments of the Academic programmes

2. Academic Administration and Compliance

• Manage academic policies, procedures, and ensure compliance with legal, accreditation, and regulatory standards (e.g., MQA, MMC).
• Coordinate and oversee programme accreditation processes, including preparation of documentation, liaising with accrediting bodies, and ensuring continuous adherence to accreditation requirements.
• Maintain student records systems and prepare reports on academic performance for internal and external stakeholders.
• Oversee timetabling, examination management, and academic event coordination.

3. Student Support and Communication

• Monitor the students’ progress including exams and work-based assessments.
• Ensure students get their clinical placements 3 months prior with endorsement by Dean and approval by the Hospital’s PIC.
• Address student’s academic concerns and provide timely feedback on student work and exams results.
• Ensure student academic records are accurately maintained and compliant with regulations.
• Facilitate discussions with student’s Clinical Supervisors to contribute research input and practical experience in clinical experience.

4. Strategic and Operational Leadership

• Monitor operational efficiency and implement corrective actions as needed.
• Represent the academic department in meetings and committees.
• Manage multiple projects and deadlines in a fast-paced environment

Job Requirement:

Education:

• Prefarably requires a Diploma or Bachelor’s degree and / or significant relevant experience in managing FOM may be considered.
• 2 to 5 years of experience in academic management or higher education administration.
• Experience in assisting Head of Program to do curriculum development, instructional design, accreditation processes and record keeping always updated and in order.

Knowledge and Experiences:

• Familiar with curriculum development, quality assurance, and accreditation processes specifically related to medical specialist training programmes.
• Thorough understanding of the Malaysian Standards for Medical Specialist Training and Specialty-Specific Requirements (SSR) issued by the Malaysian Medical Council
• (MMC), including their application in programme design and delivery is advantageous
• Well-versed with the Malaysian Qualifications Agency (MQA) Code of Practice for Programme Accreditation (COPPA) document and its requirements for academic programme quality assurance.

Skills & Competencies:

• Strong communication and interpersonal skills to effectively engage with students, school, clinical educators, and healthcare partners, fostering collaboration and ensuring smooth
• academic operations.
• Proven ability to develop, implement, and oversee high-quality academic programs and assessment frameworks that comply with accreditation standards and institutional policies.
• Excellent organizational and project management skills, with the ability to coordinate multiple academic programs and initiatives within multidisciplinary teams.
• Skilled in navigating accreditation processes and ensuring ongoing compliance with regulatory and quality assurance requirements.
• Ability to analyse academic data and reports to support continuous quality improvement and strategic decision-making.

Technical skills required

• Basic understanding of performance monitoring systems such as Key Performance
• Indicators (KPIs) and quality assurance frameworks relevant to academic programmes.

Special skills required

• Knowledge of policy development processes and regulatory environments in higher education, particularly related to accreditation and quality assurance.
• Skilled in organizing and facilitating strategic workshops, consultations, and accreditation related activities.

Personal attributes

• Commitment to upholding academic integrity, professionalism, and ethical standards in academic management and administration.
• Proactive and adaptable, with the ability to manage multiple responsibilities effectively in a dynamic academic and clinical environment.
• Collaborative mindset with strong stakeholder engagement skills, including working closely with clinical partners, faculty, students, and regulatory bodies.
• Dedication to continuous professional development and contributing to the advancement of medical education through quality academic management.