Environmental Health and Safety (EHS) Coordinator

Description

The EHS Coordinator plays a key role in supporting PSE Group’s mission to lead the industry in safety, compliance, and operational reliability. Reporting directly to the EHS Manager, this role provides both administrative and hands on support across a wide range of EHS programs. The Coordinator will assist in developing and maintaining processes, ensuring regulatory compliance, supporting incident management, and promoting continuous improvement company wide. Success in this position requires not only strong problem-solving skills and initiative, but also a genuine drive to identify areas for improvement, propose solutions, and follow through with minimal supervision.

About PSE Group:

PSE Group is a nationwide team of coatings specialists dedicated to providing exceptional products and value-added services to our customer partners. PSE Group offers a wide range of coatings solutions to enhance our customers' productivity, improve quality, and reduce material cost. Our objective is to support the entire purchasing process from coatings to associated products to complete application systems. We provide comprehensive solutions to meet our customers' needs. PSE Group includes brands from across the country including Painters Supply & Equipment Co, Nyquist Paints, FAMIS, Aerocoat Source, ABC Autobody Color, Auto Paint Supply, Carolina Automotive Refinish Supply, Charlottesville Automotive Refinish Supply, Golden Isles Paint & Supply, Interbay Coatings, ProWood Finishes, RMS Pro Finishes, Specialty Coatings Inc., Strand’s Industrial Coatings, United Sales Company, and Wyrick Company. 

Requirements

ESSENTIAL RESPONSIBILITIES:

Incident & Claims Administration

• Monitor worker's compensation reports, ensuring timely follow up, documentation accuracy, and coordination with HR and insurance partners.
• Report and monitor company auto claims, track vehicle and facility repair status’, follow up documents, and post incident action items.
• Assist in post-accident investigations and root cause analyses; help implement corrective actions.

Regulatory Compliance Support

• Assist the EHS Manager with recurring federal, state, and local regulatory submissions (OSHA, EPA, DOT, NFPA, Tier II, etc.).
• Maintain company SDS management system, ensuring SDS access and updates for all locations.
• Support CMV compliance programs, including DQ file upkeep, hours of service monitoring, and driver qualification requirements.
• Maintain, track, and audit product hazard compliance information regarding different regulatory agency's such as DOT, OSHA, NFPA, EPA, etc.
• Coordinate hazardous waste pickups and ensure compliant handling, labeling, and documentation (VSQG/SQG requirements).
• Assist with updating emergency response information for all locations.
• Assist customers by delivering accurate and timely product hazard information and regulatory compliance documentation upon request.
• Assist in the review and upkeep of the Standard Operating Procedures.

Fleet Safety & Telematics

• Maintain company fleet management system to ensure vehicles are assigned correctly and properly insured.
• Monitor company vehicle safety recalls and coordinate timely repairs.
• Support management of the company telematics platform, including:
• Safe driving scores
• Vehicle utilization
• Violations and coaching reports
• User access
• Track MVRs for all employees operating company vehicles; ensure adherence to acceptable driver guidelines.

Training & Program Administration

• Assist the EHS Manager in administering ongoing online and in person EHS training to ensure regulatory compliance.
• Maintain and coordinate up-to-date employee certification records including but not limited to: Forklift, DOT Medical, and Hazmat certifications.
• Help coordinate new hire safety onboarding tasks and ensure assigned trainings are completed.
• Assist in the administration of internal programs including but not limited to:
• Safety Boot Program (ordering, approvals, tracking)
• PPE program support
• Monthly company wide safety messages
• Any recurring compliance tasks assigned to stores or regions

Safety Audits, Improvements & Cross Functional Support

• Work collaboratively with Operations, HR, Drivers, Warehouse, and company leadership to maintain compliance and implement safety improvements.
• Assist with EHS audits, hazard identification walkthroughs, and corrective action tracking.
• Participate in recurring company safety meetings and provide follow-up on action items.
• Monitor store adherence to written policies and procedures; escalate concerns to the EHS Manager.
• Proactively identify opportunities for safety, efficiency, and compliance improvements across all departments.

Other Duties

• Support and participate any additional companywide special projects, including but not limited to acquisition activities that may require overnight and weekend travel.
• Perform other related duties as assigned after onboarding.
• Attend EHS related seminars and/or trainings to stay up to date and consistently increase your knowledge on federal, state and local regulations
• Job shadow various roles in the Company to understand physical needs and potential hazards for employees in different positions.

Qualifications:

• Bachelor’s degree in environmental science, engineering, or occupational safety and health is preferred 
• 2–4 years of experience in safety, compliance, distribution, fleet management, or similar operational roles.
• Working knowledge of OSHA, DOT, hazardous materials handling, and general EHS principles preferred.
• Exceptional attention to detail and ability to follow consistent processes.
• Proven strong written and verbal communication skills.
• Self-motivated with the ability to work independently without constant follow-up or direction.
• Exceptional problem-solving and critical thinking skills; able to analyze issues, identify root causes, and develop practical solutions.
• Strong organizational and time-management abilities, including the ability to prioritize multiple projects, meet deadlines, and maintain accuracy in a fast-moving environment.
• Demonstrated ability to take ownership of tasks, follow through to completion, and proactively communicate status updates.
• High attention to detail, especially when working with regulatory data, documentation, and compliance programs.
• Strong written and verbal communication skills, with the ability to clearly communicate expectations to store leadership, drivers, and internal departments.
• Proficiency in Microsoft Excel and general comfort learning new systems (telematics platforms, MVR system, learning management systems, fleet safety tools, etc.).

Preferred Competencies:

• Ability to work independently with minimal direction.
• Strong communication and organization / task-tracking skills.
• Comfort interacting with employees at all levels of the company.
• Ability to prioritize and manage time-sensitive tasks.
• Analytical mindset for identifying patterns, risks, and improvement opportunities.
• Taking initiative
• Comfortable making decisions based on guidelines

PHYSICAL REQUIREMENTS:

Employee may be required to lift and carry approximately 25 – 75 lbs. as needed. The employee will spend approximately 75% of the time sitting, 15% standing, 5% walking, 5% stooping, climbing and kneeling. Must be able to tolerate non-toxic paint odors.  

TRAINING REQUIREMENTS:

Listed below are the minimum training requirements necessary to become certified in this position.

Required Courses :   

• OSHA Hazardous Communication Training
• EPA / Hazardous Waste Training
• DOT Hazmat Training (49 CFR 172.704)
• OSHA General Industry Safety Trainings (Various)

OTHER REQUIREMENTS:

Ability to work all scheduled hours as needed. If usage of employee’s own vehicle is required for company business, employee must obtain appropriate insurance per Company Policy. Employee must be licensed and able to operate vehicle in accordance with state law including commercial driver’s license if required. Must have acceptable driving record from State Motor Vehicle Bureau. Ability to travel approximately 5%.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees so classified. Depending on the experience, training and their development, employee may be given more discretion in carrying out their responsibilities.