Procurement Coordinator

Main Purpose: Reporting to the Procurement Supervisor, the Procurement Coordinator will be responsible for providing support to the various business functions in all procurement related activities. The incumbent will manage the procure-to-pay activities including: tendering processes, supplier performance reviews, strategic supplier relationships, tracking & reporting procurement key performance indicators and identifying value adding improvements to existing processes/contracts. To excel in this role, the successful candidate will need to be operationally minded and possess the ability to thrive in a fast-paced environment. The role will work closely with Accounts Payable, Treasury, Operations and Maintenance teams.

Key Responsibilities: responsibilities include but are not limited to:

- Ensure the business has a timely supply of goods and services that it requires including replenishment activities

- Demonstrate value for money for the company when money is being spent with suppliers

- Apply Impala’s Procurement processes ensuring all controls, approvals and reporting is carried out in the country. Ensure implementation of, and compliance to all procurement policies, processes and procedures, whilst providing support, guidance and mentorship to the business

- Make sure your actions match the main company strategies and put them into practice every day.

- Lead the tendering processes E2E for CAPEX and OPEX.

- Aligning the technical requirements including Health, Safe and Environmental.

- Develop vendor market research and devising strategies for the most important tenders and implementing these strategies.

- ABC analysis.

- Contribute to the development of the procurement plan.

- Ensure alignment with the business objectives

- Contract management

Knowledge, Skills and Abilities:

- English B2-C1 level

- Possess a degree in Engineering, Supply Chain, or Business-related qualification. (A Master’s degree would be advantageous but not essential.)

- Desirable experience in Oil & Gas.

- Minimum 5 years Procurement experience

- Ability to manage commercial relationships with local suppliers.

- Strong negotiation and project management skills.

- Team orientated problem solver with outstanding communication and persuasive skills.

- Strong functional skills using ERP systems and Microsoft package

- Solid understanding of legal matters relating to Procurement.

- Able to accurately work with and analyze high levels of data.

- Demonstrates integrity and ethics.

Procurement Leadership & Reporting:

- Initiate and coordinate, procurement activities including, but not limited to, processing requisitions, creating purchase orders, managing spot purchases, leading tender processes, negotiating contracts, expediting supply, collecting, and analyzing supply market intelligence, leading benchmarking exercises.

- Monitor and report Procurement key performance indicators for the respective scope of works (incl. Savings, P2P Cycle Time, supplier performance evaluation).

- Work with relevant internal teams in finance to handle supplier payment terms.

- Innovate to pursue optimization of the Total Cost of Ownership. Establish plans and controls for the same.

- Expediting of critical equipment

Sourcing and Negotiation:

- Work with internal departments to determine procurement needs and timelines

- Participate in multi-disciplinary teams in contract discussions and identify, propose, and lead savings initiatives in the following areas:

• Technical requirements (standardization, value engineering).
• Volumes (consolidation, rationalization).
• Vendor pool diversification (new vendor sourcing).
• Pricing (payment terms, warranties).
• Quality

- Initiate and follow-up on the vendor qualification (KYC) process in with the compliance team.

- Replenishment activities related to the inventory

Supplier Selection and Contracting:

- Create vendor short lists and process for RFP’s and for RFQ’s.

- Lead the discussions of commercial contract terms and ensure that the outcomes are brought together and written into the final contracts.

- Liaise with Impala Legal for drafting and approval of all contract terms and conditions.

- Manage contractor performance (e.g. compliance to terms, vendor disputes…etc ) in collaboration with all relevant stakeholders.

Key Relationships:

- Internal: Operations Manager, Finance Department, Regional/Local Procurement Manager, Maintenance Lead, Legal.

- External: Vendors.