Clerk of Court III

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

General Statement Of Duties:

Job Code: R41130Full Time Salary Range: $74,440.08 - $107,937.72

FLSA Status: Exempt

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This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice to Colorado Applicants:

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:

Manages and oversees all operations of the Court Clerk’s Office in designated location(s). Provides leadership and administrative direction to maintain the integrity of court proceedings and records. Responsible for duties as designated in Colorado Revised Statutes Title 13 Part 1. Ensures that the courts are compliant with all processes and procedures outlined by statute, Chief Justice Directives, and administrative orders. Hires, mentors, and develops direct and indirect reports. May also oversee one or more court divisions. May also serve as Jury Commissioner, Probate Registrar, Appeals Clerk, or similar role. The Clerk of Court is a classified, non-certified position that is considered at-will and may be terminated at any time with or without cause. 

A three-year average caseload will determine the Clerk of Court’s Job Classification Level. An upgrade in classification level will occur when the three-year average caseload exceeds the required "District Court Case Filings or Equivalent" listed below for two consecutive years. Should the caseload fall below the current incumbent's classification level, the classification will remain frozen until the position is vacated, or the caseload meets the qualifications for an upgrade.

FOR COMPUTATION OF CASELOAD:

District and Combined courts add an additional 3% differential to the court's three year average caseload to account for district court case complexity. (Your three year average caseload is 2,000 cases. As a combined court, you would add an additional 60 cases to your total caseload average.)

2.5 county court cases are equivalent to 1 district court case.

FOR CLASSIFICATION LEVEL:

District Court Case Filings or Equivalent

0 - 499 = I

500 - 1,299 = II

1,300 - 3,499 = III

3,500 - 7,499 = IV

7,500 - 11,999 = V

12,000 - 15,999 = VI

16,000 - 34,999 = VII

35,000+  = VIII

Distinguishing Factors:

Essential Functions:

To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.

• Plans and directs the business operations and integration of all divisional business and financial functions, including case management, calendaring, public information, cash handling, and court operations.

• Directs the development, implementation, maintenance, and coordination of divisional operations including the policies and procedures, program operations, workflow, legal and statutory requirements, and customer service.

• Oversees and completes daily operations, including data entry, tracking and implementing legislative changes, and maintaining case files.

• Maintains the accuracy, integrity, and completeness of the court record by ensuring compliance with coding, case processing, statutes, record retention guidelines, and court rules.

• Enters new cases into the case management system, including reviewing electronic filings, supporting and evaluating senior judges, executing titles, deeds, and other legal documents, and securing files as required.

• Provide statistical information and analysis to assist with in case flow management. Prepares, manages, and utilizes reports to provide oversight as required pursuant to rule, statute, and policy.

• Builds and maintains relationships with community members and stakeholders. Participates in meetings regarding courthouse security and jail/court operations and participates on local workgroups and committees.

• Performs other duties as assigned.

Supervisor Responsibilities:

Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.

Physical Demands:

Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:

Good - Relatively free from unpleasant environmental conditions and/or hazards.

Education and Experience Equivalency:

High School diploma or G.E.D.

Work Related Experience: 

At least seven (7) years of experience in clerical, legal, business, and/or customer service.

First round interviews expected October 20, 2026. Anticipated start date December 1, 2026.

This position may qualify for a signing award up to $10,000. The signing award must be determined based on the unique and critical skills required in relation to the job requirements where there is a shortage of qualified applicants.

**Salary offers are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act, aligned with our compensation step plan. Please include any relevant experience that you would like considered in the process.**

The Colorado Judicial Department is committed to ensuring equal access to and full participation in court and probation services and programs for qualified individuals with disabilities, including employees of the Colorado Judicial Department. The Americans with Disabilities Act (ADA) is an important part of our culture, and we are committed to provide reasonable accommodations when needed without causing undue hardship to the Colorado Judicial Department.

Each district has an ADA Coordinator and Jury Commissioner. The ADA Coordinator is responsible for initiating the interactive process once an employee, court or probation services participant has made a request for reasonable accommodation and the Jury Commissioner is responsible for initiating the interactive process once a juror has made a request for a reasonable accommodation.

How to Apply:

For more information and to apply online, please visit our website listed below:

https://www.coloradojudicial.gov/careers 

Please note: Applications must be submitted before 11:59 p.m. on the closing date. Incomplete or new applications will not be accepted after this time. 

Department Contact Information:

[email protected]