Health Services Research Analyst - ON SITE

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

Orthopaedic Surgery

Job Summary:

Please note, this is NOT a Data Analyst role! This is a full-time position in the Department of Orthopaedic Surgery. in your pivotal role as Health Services Research Analyst, you will support studies funded by the National Institutes of Health (NIH), including single-center observational studies and multi-center randomized controlled trials. You will enroll and follow study participants who are older adults with and without cognitive impairment, and adults with musculoskeletal pain. Recruitment will take place at VUMC and within the local community. Your role involves ensuring compliance with all study protocols. Your responsibilities will include maintaining and updating study protocols; overseeing IRB initial submissions, amendments, and continuing review; recruitment and follow-up of patients; conducting in-person physical and/or cognitive testing; ongoing communication with the Principal Investigator (PI), collaborating physicians, and clinical teams to ensure adherence to study protocols; and overseeing weekly meetings with the PI, co-investigators, and study staff to report on study progress.

Key Functions and Expected Performances:
• Maintain accurate and timely documentation of study procedures and communication with investigators and federal sponsors
• Maintain IRB documentation and ensure research is conducted in accordance with Good Clinical Practice Guidelines and sponsor guidelines
• Recruit appropriate individuals for study participation according to study protocol, which involves medical chart review, physician and/or community outreach, and patient screening or interviewing
• Enroll eligible study participants
• Effectively communicate and complete assessment procedures with study participants in person or remotely, as dictated by study protocols
• Schedule participants for initial and/or follow-up appointments
• Conduct follow-up calls, emails, or mailings related to study activities
• Communicate regularly and effectively with investigators and other members of the research team on an ongoing basis related to study protocols
• Maintain study database
• Prepare data reports
• Attend weekly research team meetings
• Contribute to a positive work environment

REQUIRED
• Bachelor’s Degree (or equivalent experience)
• Minimum of 2 years of relevant experience; 2-5 years preferred
• Ongoing access to reliable transportation
• Experience in REDCap is a plus

You will work Monday-Friday traditional daytime business hours and will work on site at our offices located at 2525 West End Ave. and in the South Tower of Vanderbilt Medical Center East, both of which are located in Nashville, TN.

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DEPARTMENT SUMMARY:

Each year the Department of Orthopaedic Survey at VUMC provides 110,000 outpatient visits and manages 11,500 surgical cases — all with a passion for equipping the next generation of orthopaedic surgeons and for making a difference in the lives of the people we serve.  By implementing new technologies, processes and ideas — and by adding clinicians and scientists who further our pursuit of basic, translational and clinical research — we work to advance our field of medicine, improve our surgical training and deliver the highest level of patient care. With a team of 46 full-time attending faculty members, 26 residents, 8 fellows, 10 clinical faculty surgeons and 45 therapists, we’ll forge ahead into the future of orthopaedic medicine. We’re proud to be part of the Vanderbilt community, proud of our accomplishments and proud of plans for the future.  For more information please visit  https://www.vumc.org/ortho/welcome.

KEY RESPONSIBILITIES
• Provides program management for project activities. Performs tasks related to the execution and operations of project.
• Fosters collaboration between team members, both internal and external to the project team. Maintains communication across project teams.
• Uses quantitative and qualitative research skills to participate in the design, coordination and conduct of research projects.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Study Design & Conduct (Intermediate): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
• Research Administration (Novice): Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.
• Data Management (Intermediate): Interpreting, analyzing and organizing reports and metrics.
• Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
• Presentation Skills (Intermediate): The ability to prepare effective presentations in content and function, able to speak competently to the level of the audience.

Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff. 

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

2 years

Education :

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.