Senior Administrative Assistant

Description

Job Summary:

The Senior Administrative Assistant provides advanced administrative support to leaders and teams by independently coordinating schedules, meetings, travel, communications, documentation, and organizational activities. This position serves as a knowledgeable resource for administrative processes and provides cross-functional support to maintain operational continuity. The Senior Administrative Assistant coordinates special projects and administrative initiatives, tracks deliverables, and collaborates with internal and external stakeholders to achieve organizational priorities. 

Mission:

The Senior Administrative Assistant supports the National Registry mission by providing administrative coordination that enables leaders and teams to effectively carry out work that supports the EMS profession. Through proactive planning, communication, and discretion, this role helps ensure that leaders and teams have the information, resources, meetings, and operational support needed to advance organizational priorities related to partnerships, research, and lifelong assessment of clinical competence. 

Essential Functions:

• Provides advanced administrative support to assigned leadership and teams, independently managing schedules, meetings, travel, communications, documentation, and competing administrative priorities with a high degree of accuracy, discretion, and professionalism.
• Plans and coordinates meetings, events, and organizational activities of varying complexity, managing logistics, communication, materials, travel arrangements, and follow-up to ensure successful execution.
• Serves as a knowledgeable resource for administrative policies and processes, providing guidance on meeting coordination, travel, expense reimbursement, and related administrative practices and escalating issues appropriately.
• Provides cross-functional administrative support to organizational teams and the administrative function, adapting to changing priorities and providing coverage and supplemental support to maintain continuity of operations.
• Identifies and supports improvements to administrative processes and procedures, contributing to the development, documentation, implementation, and ongoing refinement of standardized practices and work instructions.
• Coordinates special projects and administrative initiatives, independently managing assigned responsibilities, tracking deliverables and deadlines, preparing professional materials and reports, and collaborating with internal and external stakeholders to achieve desired outcomes.

Requirements

Qualifications:

• 4 years of experience required.
• 2-year degree in Business Administration or related field or an equivalent combination of experience and education required.
• 4-year degree in Business Administration or related field or an equivalent combination of experience and education preferred.
• Experience in Microsoft Office Suite required.
• Experience planning and coordinating meetings for 2 – 100 attendees locally, off-site, and virtually required.

Competencies:

• Possesses exceptional interpersonal and communication skills, both oral and written
• Strong ability to work as a team and possesses strong interpersonal relationships
• Strong problem-solving and decision-making skills while maintaining high ethical standards and integrity.
• Exhibits ability to be flexible and adaptability to change while maintaining dependability.

Other Requirements:

• Must be able to lift and carry up to 25 pounds.
• Must be able to successfully work in an office environment. 
• Able to travel approximately 2 nights per year.

The National Registry is an equal-opportunity employer. All persons will be considered for employment without discrimination against race, color, religion, sex, sexual orientation, national origin, veteran, or disability status.

For more information on the National Registry, visit nremt.org.