Events Coordinator

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Events Coordinator, to lead the U.S. Army War College (USAWC) School of Strategic Landpower (SSL) Events Coordination contract. This contract will plan, coordinate, and organize specific events in support of the curriculum executed by USAWC’s SSL. This is a full-time hybrid position required to be physically present at least 10 hours at USAWC located at Carlisle Barracks, PA, and more often as required to effectively and efficiently execute the event during peak periods. Candidates must be local, or willing to relocate at their own expense.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the United States Marine Corps (USMC) values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Events Coordinator at Terrestris do?

The Events Coordinator will be a key personnel position for the USAWC SSL Events Coordination contract, coordinating USAWC strategic education events, managing logistics, stakeholders, travel, participants, documentation, compliance, and post-event continuity. This position is contingent upon contract award.

What does a typical day look like for an Events Coordinator?

You will:

· Coordinate end-to-end planning, execution, and closeout for USAWC SSL academic events, integrating stakeholder engagement, participant logistics, travel, facilities, program materials, documentation, and post-event continuity.

· Provide at least 10 hours of weekly on-site office coverage at USAWC, increase support during peak execution periods, and maintain sufficient staffing for uninterrupted performance.

· Maintain an effective quality-control program, support Government performance oversight, and obtain written Contracting Officer acceptance before implementing changes to the quality-control system.

· Coordinate authorized travel and lodging, secure required Government approvals and Contracting Officer’s Representative (COR) notification before travel, retain required cost documentation, and participate in post-award and periodic progress meetings.

· Plan and execute the Industry Day by coordinating industry, Association of the United States Army (AUSA), USAWC, and Department of Command, Leadership, and Management (DCLM) stakeholders; managing keynote, panel, seminar-dialogue, meal, reception, participant, and facility requirements; and producing the agenda, guest read-ahead, rosters, correspondence, After-Action Report (AAR), and continuity book.

· Plan and execute Army Leader Day by coordinating Headquarters, Department of the Army (HQDA) senior-leader engagements, Bliss Hall and seminar sessions, participant logistics, meals, facilities, security, audio, visual, and computer technical support, and student escorts while delivering required event materials and post-event documentation.

· Coordinate the National Security Staff Ride—Washington, DC (NSSR DC) by scheduling and tracking small-group visits (SGVs), Department of State engagements, and Capitol Hill visits; developing student slating and Faculty Escort support; coordinating travel and on-site operations; and maintaining the required contact lists, rosters, cross-walks, Blue Book, AAR, and continuity book.

· Coordinate the National Security Staff Ride—New York City (NSSR NYC) by arranging SGV, U.S. Mission to the United Nations/United Nations, and International Fellow (IF) Mission visits; managing speakers, hosts, Faculty Escorts, travel, and on-site support; and delivering event schedules, rosters, read-aheads, visit lists, AAR, and continuity records.

· Plan and execute National Security Seminar Week (NSSW) by coordinating guest and speaker communications, seminar slating, lodging, meals, transportation, major events, facilities, security, audio, visual, and information technology (AV/IT) support, program materials, guest packets, photography, mementos, certificates, and read-ahead materials.

· Develop cross-event planning and closeout documentation by supporting the USAWC briefing lifecycle, preparing updates and contingency plans, producing AARs, and maintaining continuity books and working files on the USAWC-designated server or portal.

· Maintain required access, identification, security, and training requirements, including background-check information, Antiterrorism (AT) Level I certificates, iWATCH training, information-assurance, and operations security (OPSEC) compliance.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

· Ability to complete required background investigation and required trainings.

· Authorization to permanently work in the United States without sponsorship.

· A minimum of one (1) year of experience as a faculty instructor at either a Senior Service College or an accredited graduate degree-granting institution teaching graduate-level courses.

· A Senior Level College education from a Senior Service College, or a Department of Defense accredited Senior Service College Distance Education Program.

· A minimum of 3 (three) years of experience in planning, coordinating, and executing lectures, workshops, conferences, class activities, trips, and related activities.

· A minimum of 3 (three) years of experience dealing with senior leaders in government, business and industry, the academic community, and non-governmental organizations.

· A minimum of 3 (three) years of experience in basic computer skills to include, but not limited to, Microsoft Office® (i.e. Word, Outlook, Power Point, SharePoint Portal), Microsoft 365, basic writing and editing skills, search/create folders, computer terminology, troubleshooting login and connectivity issues.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least

20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.