Marketing Administrative & Events Coordinator

DARCARS Automotive Group is seeking a highly organized, detail-oriented, and proactive Marketing Administrative & Events Coordinator to join our growing marketing team in Bethesda, MD.

This position plays an important role in supporting marketing operations, advertising administration, financial reporting, vendor management, and the planning and execution of corporate, dealership, and community events across multiple automotive brands.

The ideal candidate is a strong multitasker with excellent communication and organizational skills who can manage multiple projects, work independently, and thrive in a fast-paced environment. This individual should bring creativity, attention to detail, and a customer-service mindset to both administrative responsibilities and event coordination.

Key Responsibilities

Marketing & Administrative Support

• Assist with the day-to-day operations of the marketing department and provide administrative support to marketing leadership.
• Coordinate the distribution of marketing materials, promotional items, and branded merchandise (SWAG) to dealerships and vendors.
• Maintain organized records, documentation, and calendars for marketing programs, projects, and events.
• Assist with special projects and other departmental initiatives as assigned.

 Financial & Vendor Management

• Process, track, and submit advertising invoices and accounts payable requests.
• Manage advertising accruals and assist with monthly budget reconciliation and financial reporting.
• Submit and track manufacturer co-op advertising reimbursement claims.
• Assist with check requests, payment processing, and vendor communications.

Event Planning & Coordination

• Assist in the planning, development, and execution of corporate, dealership, employee, sponsorship, charitable, and community events.
• Oversee event details and resolve logistical issues to ensure successful execution.
• Support community outreach initiatives, charitable partnerships, sponsorship activations, and local brand engagement opportunities.

 Required Qualifications

• Strong organizational, project management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail
• Proven ability to work independently, exercise sound judgment, and solve problems in a fast-paced environment.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.

 Preferred Qualifications

• Previous experience in marketing, event planning, administrative support, or a related field is preferred but not required. We have a collaborative, supportive team that enjoys sharing knowledge and helping new team members learn, develop, and grow.
• A bachelor's degree or equivalent experience in Marketing, Communications, Public Relations, Hospitality Management, or a related discipline is a plus, but not required.
• Familiarity with managing budgets, tracking expenses, processing invoices, and coordinating vendor payments is preferred.
• Automotive industry experience is a plus but not required.

Benefits

• Comprehensive Benefits Plan including 401k
• Paid Holidays & PTO
• Employee discounts on vehicle purchases, parts and service repairs
• Internal career advancement opportunities
• Opportunities to join our community service initiatives

Additional Requirements

• Must be able to work on-site in Bethesda, MD.
• Must successfully pass a background check and applicable pre-employment screening.
• Must be authorized to work in the United States.

This job advertisement in no way states or implies that these are the only duties and responsibilities to be performed by this employee. This advertisement is merely a preview of the role in solicitation. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor.

We are an equal opportunity employer & drug-free workplace. Offers of employment are contingent upon successfully passing background screening (incl. criminal background check, review of consumer & motor vehicle records, verification of SSN). Employment is on an at-will basis & subject to termination if dealership rules & regulations are violated.
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